OSR Buffalo Coal Company C1 EQ Basin Project S-2003-03

The West Virginia Department of Environmental Protection's Office of Special Reclamation is soliciting bids under ARFQ 0313 DEP2700000017 (Version 6) for construction and reclamation work on the OSR Buffalo Coal Company C1 EQ Basin Project (Permit S-2003-03) in Philippi, West Virginia, with electronic bids due November 4, 2026 at 10:30 a.m. through wvOASIS Vendor Self Service. Attendance at the mandatory pre-bid meeting held September 29, 2026 was required, and failure to attend results in automatic disqualification. The vendor question deadline of October 13, 2026 has passed.

The scope covers 26 line items: mobilization and demobilization, construction layout, quality control, site preparation, 500 linear feet of silt fence, 5 acres of Type I revegetation, 700 linear feet each of new road base and final layers, 500 tons of incidental limestone, HDPE gravity and force mains, EQ Basin excavation, a 60-mil HDPE liner, valve vaults, stainless steel knifegate valves, culverts, 1,300 linear feet of farm fencing, electrical work (Mon Valley Integration or approved equal), and a 30 by 40 foot pole building. Addendum 5 revised the EQ Basin bid quantity to 15,000 cubic yards. Mobilization, layout, quality control, site preparation, road maintenance, electrical work, and the pole building are priced lump sum, while other items are priced per linear foot, acre, ton, cubic yard, or each. Utilities are a non-bid item at $0.00. The contractor bears responsibility for off-site borrow and disposal areas and must secure rights of entry at its own expense.

Bidders must post a 5% bid bond, a 100% performance bond, and a 100% labor and material payment bond. Commercial general liability and automobile liability insurance require minimum limits of $2,000,000 per occurrence. Liquidated damages are $1,000 per working day for delays. Vendors claiming preference under West Virginia Code 5A-337(a)(7) must maintain small business, women-owned, or minority-owned certifications. Steel products must be domestic-made unless the Purchasing Division Director authorizes an exception. A drug-free workplace affidavit applies to contracts over $100,000, and subcontractor lists for work exceeding $25,000 are due within one business day of bid opening on contracts over $250,000. Under the Division of Land Restoration supplemental specifications, the West Virginia Jobs Act applies to contracts over $500,000.

The engineer's estimate is $709,741. The contract is a one-year term renewable for up to three successive one-year periods upon mutual written consent of the Agency, Vendor, and Attorney General's office, with renewal requested 30 days before expiration. Pricing is firm and fixed for the life of the agreement unless the State expressly authorizes an adjustment. Work is anticipated to begin in Spring 2027, and contractors may request a winter shutdown.

Addendum 4 extended the bid close from October 27 to November 4, 2026. Addendum 5 published pre-bid questions and answers, revised specifications for access roads, stabilization fabric, and cast-in-place concrete, and revised drawings. Addendum acknowledgments must accompany bids, and failure to acknowledge may result in disqualification. Buyer contact is Sherri D. Weathersbee at (304) 414-1142 or sherri.weathersbee@wv.gov.