Optometry Services at Utah State Hospital

The Utah Department of Health and Human Services (DHHS) is procuring optometry services for Utah State Hospital under solicitation number DHHS26065 through an Invitation for Bids (IFB) mechanism. This is a five-year single contract opportunity to provide comprehensive optometric services at the Mark I. Payne Medical Services building in Provo, Utah, serving approximately 20 patients monthly through two scheduled clinic visits per month. The selected contractor must deliver consultations, diagnostic testing, treatment, and preventative eye care services while maintaining consistency in service delivery and coordinating scheduling with the DHHS Clinical Director. Mandatory minimum qualifications include a current and valid Utah optometry license, a doctorate of optometry degree, a minimum of five years of experience as a licensed optometrist, and at least one year of direct experience working with mentally ill patients. Evaluation will be based on bidder responsiveness to stated requirements, with the lowest responsive and responsible bid selected for award. The solicitation was posted on February 24, 2026, with bids due by March 10, 2026, and must be submitted electronically through Utah Public Procurement (U3P); a question-and-answer period is available during which bidders may seek clarification, with all answers posted on the platform. Contractors must submit a completed cost proposal form specifying a base rate per patient visit and percentage discounts across service categories including eyeglasses, frames, contact lenses, repairs, and warranties, with pricing guaranteed for the entire five-year contract term and any adjustments requiring at least 30 days' advance notice and DHHS Director approval.

The procurement imposes specific restrictions on bidder eligibility, prohibiting contracted support coordinators from bidding unless their existing contracts are terminated, and requires all bidders to provide IRS Form W-9 (unless already holding a DHHS contract), a conflict of interest disclosure statement, current Utah optometric license documentation, proof of doctorate degree, a resume demonstrating required experience, and a completed cost proposal form. No specific set-aside designations for disadvantaged enterprises are noted in the solicitation materials. There is no identified incumbent contractor listed, though the contractor must execute a HIPAA-compliant Business Associate Agreement and adhere to comprehensive DHHS Client Service Terms. The contractor will have access to clinic space, telephone, and computer systems for electronic chart documentation provided by DHHS. Specific award values or budget ranges are not disclosed in the available solicitation documents; compensation is structured as a combination of per-patient service rates and product discount percentages without stated minimum or maximum hourly guarantees. All work must commence only after contract award and execution, with DHHS assuming no liability for costs incurred prior to official contract signing.