On-Call Transformer Repair/Refurbishment Services

Northern Wasco County People's Utility District (NWCPUD) is seeking an on-call transformer repair and refurbishment services contractor through a Request for Proposal (RFP) issued on May 6, 2025, with proposals due by May 22, 2025, at 2:00 p.m. PDT. The procurement covers comprehensive transformer management services, including pickup, testing, refurbishment, repair, and recycling of used electrical transformers for both pole-mounted and pad-mounted units. The selected vendor must be capable of responding to service requests within 7 days, transporting transformers in compliance with Department of Transportation (DOT) and Department of Environmental Quality (DEQ) regulations, performing electrical and physical testing, and properly recycling non-repairable units. Specific technical requirements are detailed in accompanying exhibits that outline precise specifications for single-phase and three-phase transformers operating on a 12,470/7200Y distribution system. The district will evaluate proposals based on vendor qualifications, experience, resource availability, and cost competitiveness, with a potential for an annual contract renewable for up to 5 consecutive years. Bidders must be active and in good standing with the Oregon Construction Contractors Board (CCB) and submit comprehensive documentation including pricing tables, relevant experience, certifications, and references.

The RFP does not specify explicit set-aside designations or restrictions on participating organizations. The contract is structured as a zero-dollar master service agreement, with specific purchase orders to be issued for individual tasks and pricing to be fixed for the first 12 months with potential annual adjustments thereafter. While no incumbent vendors are mentioned, the contract requires substantial insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specific minimum coverage amounts. Contractors must provide detailed documentation for each transformer processed, including serial numbers, service descriptions, test results, and recycling/disposal certificates. The district reserves the right to reject any or all bids and will follow procedures outlined in its Procurement Policies and Oregon Revised Statutes. Specific pricing details are left open, with unit rates to be competitively bid, suggesting flexibility in potential contract value. The service area is located in Wasco County, Oregon, with delivery and service locations centered in The Dalles.