On-Call Photography & Videography Production Services

The Incorporated County of Los Alamos, located in New Mexico, is soliciting proposals for On-Call Photography & Videography Production Services through a competitive Request for Proposals (RFP) process. The County's Communications and Public Relations Office seeks qualified firms to provide professional photography and videography services for various county departments and initiatives, including events, campaigns, public meetings, ceremonies, studio portraits, public service announcements, and marketing materials. Required services encompass a wide range of deliverables such as studio headshots, editorial-style photography, event documentation, drone/aerial imagery, video production, scripting, narration, and related editing services. Proposals will be evaluated based on four key criteria: qualifications and solution suitability (35 points), references (20 points), cost (25 points), and product examples/portfolio (20 points). Critical procurement dates include a pre-proposal virtual conference on December 5, 2025, at 10:30 a.m. Mountain Time, written questions due by December 9, 2025, at 5:00 p.m., County responses by December 11, 2025, and final proposals due December 16, 2025, at 2:00 p.m. through the County's Bonfire Procurement Portal.

The solicitation allows for preference designations, including Local Business, Resident Business, Native American Business, and Resident Veteran Business preferences, subject to specific qualification criteria. Contractors must own or have access to professional photography and videography equipment, including cameras, lighting, and potentially drone equipment, with FAA Registration and UAS Pilot License required for drone services. The County contemplates a multi-term contract potentially spanning up to seven years, with multiple source awards possible and an estimated fiscal year 2026 budget of $40,000, which the County reserves the right to modify. Contractors must maintain specific insurance requirements, including $1,000,000 General Liability Insurance, Workers' Compensation Insurance, and $1,000,000 Automobile Liability Insurance. All raw images, footage, edited products, and final deliveries will become the exclusive property of Los Alamos County. Task orders will typically require two weeks' notice, with most assignments estimated to be completed within 60 days, and the anticipated contract award date is January 30, 2026.