On-Call Photography & Videography Production Services

The Incorporated County of Los Alamos Communications and Public Relations Office is seeking proposals for On-Call Photography & Videography Production Services through a single-step Request for Proposal (RFP) process. The county requires professional services to capture and produce visual content for various county needs, including events, campaigns, public meetings, ceremonies, studio portraits, public service announcements, and marketing initiatives across all county departments. Proposers must demonstrate comprehensive capabilities in photography and videography, including in-house and on-location shooting, professional equipment usage, drone operations, digital editing, and file reproduction. The RFP outlines extensive service requirements such as studio headshots, editorial-style photography, event documentation, aerial imaging, script creation, voice-over narration, and multiple file format conversions. The evaluation will utilize a 100-point scoring system, with points allocated as follows: qualifications and solution suitability (35 points), references (20 points), cost (25 points), and product examples/portfolio (20 points). The proposal is due on August 1, 2025, with an anticipated contract award date of September 2, 2025.

The county provides opportunities for preference designations, including local business, resident business, veteran business, and Native American business preferences. Businesses seeking preference must submit valid state-issued preference certificates and, for local preference, maintain a current Los Alamos County Business License with their principal office located within the county. The RFP allows for potential multiple source awards and contemplates a multi-term contract with a potential duration of up to seven years. The estimated annual budget for task orders is $40,000, with contractors required to maintain $1 million in general liability and automobile liability insurance. Vendors must complete several mandatory forms, including a Campaign Contribution Form, Certification Regarding Debarment, Request for Preference Form, Verification of Authorized Offeror Form, and a References Form. The county will use an electronic procurement portal for all submissions and communications, and reserves the right to verify submitted information and deny preference requests if requirements are not met.