8-RFP26-07 Cost Proposal Worksheet FINAL.pdf
PDF 106 KB Posted
- Solicitation number
- RFP26-07
- Issued by
- Los Alamos County, New Mexico
About this file
This is a Cost Proposal Worksheet from the Incorporated County of Los Alamos Procurement Division, designed for potential vendors to submit pricing for photography and videography services. The document provides a comprehensive template for offerors to detail their hourly rates across seven potential contract years for various services including photography services, editing, location scouting, travel, stock media, transcription, and storage services. The worksheet covers both photography and videography service categories, allowing vendors to propose per-hour rates for each specific service type across multiple years.
The pricing document includes detailed travel guidelines specifying reimbursable expenses, with specific restrictions and maximum allowances. Travel reimbursements are capped at rates such as $250 per night for lodging, $90 per diem for multi-day travel, and $0.45 per mile for mileage. The county prohibits cost-plus-a-percentage-of-cost contracts and reserves the right to accept or reject proposed future year pricing mechanisms. Vendors are instructed to propose costs in U.S. currency and can use either this form or a similarly formatted document to submit their detailed pricing structure for the solicitation.
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Text version
COST PROPOSAL WORKSHEET
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
Version: 20250318
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Name and Title of the Person Completing this Form
INSTRUCTIONS:
1. Using this form, or Offeror’s own similarly formatted document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.
2. All costs proposed must be in the currency of the United States of America.
3. Describe costs for reimbursable expenses, if any. If travel costs are proposed as direct reimbursable costs, Offerors should note the County’s *Travel Guidelines provided below and note any deviations or exceptions proposed by Offeror.
4. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.
5. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.
6. Provide costs for all services (including additional, optional, and future services) for all years of an agreement. County will consider, but is under no obligation to accept proposed future year unit prices or price escalations, which may include but are not limited to price escalations based on:
a. a specified dollar amount;
b. a specified percentage;
c. a capped not-to-exceed dollar amount or percentage (e.g., annual increases will never exceed the lesser of $1,000.00 or 3%, per year over the prior year’s fee amounts);
d. or some other formula (e.g., a specific Producer Price Index or Consumer Price Index).
7. If proposing a price escalation mechanism for future years of an agreement where a specified dollar amount or specified percentage has not been proposed (e.g., if using a CPI), Offerors should also clearly describe the process and timing for Offeror to notify County of any such increase and the process by which County would approve such an increase in future years. County, at its sole discretion, reserves the right to accept any given proposed fees and price escalation mechanism and process for any agreement term length.
Version: 20250318
COST PROPOSAL WORKSHEET: PHOTOGRAPHY
COST CATEGORY
PER HOUR
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
Photography Services
Editing Services
Location Scouting Services
Travel to County sites for photography (travel rate per mile)
Stock photos (rate per usage)
Transcription Services (rate per task order)
Storage Services (rates by size per year)
COST PROPOSAL WORKSHEET: VIDEOGRAPHY
COST CATEGORY
PER HOUR
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
Script Writing Services
Filming Services
Narration/Voice- Over Services
Production/Editing Services
Location Scouting Services
Version: 20250318
Travel to County sites for videography (travel rate per mile)
Stock videos (rate per usage)
Transcription Services (rate per task order)
Storage Services (rates by size per year)
*Travel Guidelines:
If Offeror’s travel costs are proposed as direct reimbursable costs, copies of all travel expenses must accompany invoices submitted to County and shall only include the following:
1. The most economical means of transportation shall be used, commercial airlines coach fare rates;
2. Business-related tolls and parking fees;
3. Rental car, taxi service or shuttle services;
4. Mileage shall be reimbursed at the standard mileage rate for business miles driven as established from time to time by the Internal Revenue Service or a minimum of $0.45 per mile;
5. Hotel or motel lodging, not to exceed $250.00 base rate per night excluding tax;
6. Meals, per Los Alamos County Travel Policy, currently $90.00 per diem daily for multi-day travel, or up to $40.00 daily for one day travel;
7. Internet connectivity charges;
8. Any other reasonable costs directly associated with conducting business with County.
9. If reimbursement for lodging or airfare is sought and no receipt is furnished by Contractor showing the actual cost, the travel expense shall be deemed unreasonable and un-reimbursable.
Travel Expenses not allowed are as follows:
1. Entertainment; in-room movies, games, etc. and
2. Alcoholic beverages, mini bar refreshments or tobacco products.
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