On-Call IT Consultation Services

The Oklahoma City Airport Trust is seeking proposals for On-Call IT Consultation Services through RFP-OCAT-2509, targeting comprehensive technology consulting services for three airports: OKC Will Rogers International Airport, Wiley Post Airport, and Clarence E. Page Airport. The procurement will establish a five-year primary contract with potential five additional one-year renewal periods. Proposed services include airport technology master planning, regulatory and grant compliance, cybersecurity assessment, project management, network infrastructure design, passenger processing systems support, operational technology systems integration, security and surveillance systems development, and smart airport technology implementation. Proposers must demonstrate a minimum of ten years' experience providing technology consulting services to commercial service airports, with proven expertise in FAA-funded projects and in-depth knowledge of airport-specific systems integration requirements. A mandatory pre-proposal meeting is scheduled for October 2, 2025, at 10:00 a.m. CT, with proposals due by October 22, 2025, at 4:00 p.m. to the City Clerk's Office. Potential bidders may submit questions through the Electronic Bidding System until October 10, 2025, at 5:00 p.m. CT, with anticipated contract selection and award projected for December 18, 2025.

The procurement emphasizes equal opportunity and compliance with Title VI of the Civil Rights Act, specifically ensuring Disadvantaged Business Enterprises (DBEs) have full opportunity to submit proposals without discrimination based on race, color, or national origin. Proposers must comply with all applicable Equal Employment Opportunity Regulations and will be required to submit a Letter of Authorization detailing specific signing requirements based on their business structure (corporations, LLCs, partnerships, or joint ventures). While specific contract value is not explicitly stated, the comprehensive nature of the services suggests a significant technology consulting engagement. Proposers will need to provide a Certificate of Liability Insurance with the city and participating public trust named as additional insureds. The Oklahoma City Airport Trust reserves the right to award contracts, reject any proposals, and waive technical defects. Payment will be processed after delivery acceptance and invoice review, with the Trust maintaining audit rights to confirm contract compliance. Pricing may be submitted either by hourly rate or by project, providing flexibility for potential contractors.