On Call Graphic Recording Services

The County of San Mateo is issuing an informal Request for Proposals (RFP) for on-call graphic recording services to support the County Executive team and future projects and initiatives. The procurement seeks qualified firms or consultants to provide comprehensive visual documentation, synthesis, and graphic translation services that convert complex policy frameworks and organizational goals into accessible visual content for public outreach. Deliverables include the production of at least one video of less than two minutes in duration, up to five graphics or illustrations, and visual digital maps representing the executive team's strategic objectives. Services encompass creating animations explaining complex statutory frameworks, designing graphics for outreach efforts and partnerships, and developing digital and print materials for community events and programs. All materials will be posted online and used to inform the public and stakeholders about county initiatives. Minimal qualifications require demonstrated experience designing community publications, competence in understanding complex policy frameworks, a portfolio demonstrating excellence in data visualization and infographic design, understanding of accessible and inclusive design practices, and registration with the System for Award Management (SAM). Proposals will be evaluated on four criteria: approach and methodology (26 points), firm experience with three to five completed projects from the past five years (26 points), qualifications and experience of key staff (28 points), and professional fees (27 points). The RFP was released on March 6, 2026, with a deadline for questions and contract exceptions on March 10, 2026, at 12:00 p.m., and proposals are due electronically via the OpenGov eProcurement portal on March 13, 2026, at 12:00 a.m., with an anticipated contract award date of March 16, 2026.

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance, which provides preference to local businesses, local non-profits, and local small and micro businesses and non-profits in the evaluation process. The contract structure is based on fee-for-service payment with no upfront payment or deposit required; contractors must itemize invoices for services rendered. The initial contract term is one year, with an optional extension period not to exceed two years at the County's sole discretion, exercisable with at least thirty days' written notice before the agreement's term end. No incumbent vendors or current contractors are identified in the procurement documents. No specific budget range or award value is listed in the RFP materials; pricing will be evaluated as one of the four scoring criteria. All inquiries and submissions should be directed to the authorized contact, Zulma Singer, at zsinger@smcgov.org or (650) 421-3991.