Attachment_I_(Proposal_Sample).pdf

This is a Proposal Sample attachment supporting an informal Request for Proposals issued by the County of San Mateo for on-call graphic recording services. The County seeks qualified firms or consultants to provide comprehensive visual documentation, synthesis, and graphic translation services that convert complex policy frameworks and organizational goals into accessible visual content for public outreach and community engagement. Deliverables include production of at least one video of less than two minutes in duration, up to five graphics or illustrations, and visual digital maps representing the executive team's strategic objectives. Services also encompass creating animations explaining complex statutory frameworks, designing graphics for outreach efforts and partnerships, and developing digital and print materials for community events and programs. The RFP was released on March 6, 2026, with a deadline for questions and contract exceptions on March 10, 2026, at 12:00 p.m. Proposals are due electronically via the OpenGov eProcurement portal on March 13, 2026, at 12:00 a.m., with an anticipated contract award date of March 16, 2026. The initial contract term is one year, with an optional extension period not to exceed two years at the County's sole discretion, exercisable with at least thirty days' written notice before the agreement's term end.

Pricing will be evaluated as one of four scoring criteria (27 points), with the contract structured on a fee-for-service basis with no upfront payment or deposit required; contractors must itemize invoices for services rendered. No specific budget range or award value is listed in the RFP materials. The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance, which provides preference to local businesses, local non-profits, and local small and micro businesses and non-profits in the evaluation process. Minimal qualifications require demonstrated experience designing community publications, competence in understanding complex policy frameworks, a portfolio demonstrating excellence in data visualization and infographic design, understanding of accessible and inclusive design practices, and registration with the System for Award Management (SAM). No incumbent vendors or current contractors are identified. All inquiries and submissions should be directed to Zulma Singer at zsinger@smcgov.org or (650) 421-3991.