On-Call Civil Engineering Services

The City of Tucson has issued Request for Qualifications (RFQ) No. 240161 for On-Call Civil Engineering Services, seeking to retain approximately thirteen firms to provide consultant design engineering, project management, and construction management services on an as-needed basis. The procurement is divided into two distinct service groups: Group 1 focuses on civil engineering services including survey, right-of-way analysis, drainage design, and utility coordination, while Group 2 concentrates on construction management and administration services. The contract will be a one-year agreement with options to renew for two additional two-year periods, with firms expected to perform work to City standards and as approved by the City Engineer. Evaluation will be points-based, with criteria weightings ranging from 15-25% across categories such as firm experience, qualifications of key personnel, available resources, and past performance. The solicitation's submittal deadline is Monday, May 20, 2024, at 2:00 pm local Arizona time, with a pre-submittal conference scheduled for Friday, April 26, 2024, via Microsoft Teams virtual meeting. The City intends to select eight consultants for Group 1 services and five consultants for Group 2 services through a one-step evaluation of Statements of Qualifications (SOQs).

The procurement incorporates robust Disadvantaged Business Enterprise (DBE) program provisions, with an aspirational 5% DBE participation goal established through race and gender-neutral methods. Multiple federal funding sources may be utilized, including Federal Transit Administration (FTA), Housing and Urban Development (HUD), and American Rescue Plan Act (ARPA) funds, which trigger specific compliance requirements for DBE participation. Contractors must use the City's online Contract Compliance System to track and report subcontractor payments, and are required to pay subcontractors within 7 days of receiving payment from the City. The estimated annual budget for these services is $850,000, with individual projects not expected to exceed $1,000,000. Prime contractors must take affirmative steps to utilize DBE firms, document their efforts through specific forms, and ensure that DBE subcontractors perform a commercially useful function by managing, performing, and supervising a distinct element of work. Potential consequences for non-compliance include withholding payments, assessing sanctions, applying liquidated damages, and potential disqualification from future bidding. Certified DBE firms must perform at least 30% of their contracted work with their own workforce.