On-Call Airport Planning Consulting Services

The Ontario International Airport Authority (OIAA) has issued a Request for Proposal (RFP) 2024-RFP-059 seeking on-call airport planning consulting services for Ontario International Airport (ONT) in San Bernardino County, California. The procurement aims to secure a consulting team to provide comprehensive airport planning services across multiple domains including terminal, airside, airspace, land use, and capital improvement projects. Qualified firms must demonstrate a minimum of ten years of airport planning consulting experience, with specific expertise in medium-hub airport environments and FAA regulations. The contract will have an initial three-year term with two optional one-year renewals, operating on a task order basis. Evaluation criteria include a 100-point scoring system covering team overview (15 points), primary staff experience (25 points), project experience (25 points), work plan (25 points), and overall proposal clarity (10 points). Key procurement dates include a pre-proposal virtual meeting on March 7, 2025, a question submission deadline of March 14, 2025, and a proposal submission deadline of April 9, 2025. Proposals are limited to 30 pages and must be submitted electronically through OpenGov.

The OIAA has established a 10% Small Business Element (SBE) goal for this procurement, with Disadvantaged Business Enterprises (DBE) eligible to qualify. Proposers offering less than 10% SBE participation will be required to submit Good Faith Effort documentation. Extensive insurance requirements are mandated, including Commercial General Liability ($2M per occurrence, $4M aggregate), Automobile Liability ($1M), Workers' Compensation, Employer's Liability ($1M), and Professional Liability/Errors and Omissions ($2M per occurrence, $2M aggregate). Notably, the selected consulting team will be precluded from bidding on subsequent architecture/engineering services and program management solicitations in Q1/Q2 2025 to avoid conflicts of interest. Firms must complete multiple compliance documents, including a Supplier Information Form, Affidavit of Non-Collusion, Confidentiality Non-Disclosure Agreement, and a Conflict of Interest Disclosure Form. The airport is currently undertaking significant capital improvements, with existing terminals over 30 years old and a need to redevelop facilities to support growing aircraft and passenger demand. While no specific budget range was disclosed, the comprehensive nature of the services suggests a substantial contract value commensurate with the airport's strategic planning needs.