On-Call_Airport_Planning_Consulting_Services_(Addendum_#6_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2024-RFP-059 - ON-CALL AIRPORT PLANNING CONSULTING SERVICES

REQUEST FOR PROPOSAL 2024-RFP-059

ON-CALL AIRPORT PLANNING CONSULTING SERVICES for Ontario International

Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (OIAA) invites firms to submit proposals in response to this request for proposals (RFP) for a consulting team to provide comprehensive On-Call

Airport Planning Consulting Services at Ontario International Airport (ONT). The general purpose is to provide a variety of assignments at ONT for tasks related to all areas of airport planning, including terminal, airside, airspace, land use, innovation and any other capital improvement planning efforts requested throughout the length of the contract. The Consulting

Team should have experience in all aspects of aviation planning and an understanding of the unique issues facing medium-hub airports.

1.2. Contact Information

Maria Cuarezma Department:

Procurement Representative Capital Development

Email: mcuarezma@flyontario.com

1.3. Timeline

Release Project Date: February 28, 2025

Pre-Proposal Meeting (Non-Mandatory): March 7, 2025, 10:00am

Via Teams https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 2

Question Submission Deadline: March 14, 2025, 2:00pm

Proposal Submission Deadline: April 9, 2025, 2:00pm

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT).

ONT is a medium hub airport currently serving nearly 7 million annual passengers and is a major air-cargo facility in Southern California. Situated on 1,741 acres within the City of Ontario, California, ONT is located approximately 35 miles east of downtown Los Angeles in the central area of Southern California known as the Inland Empire. ONT has nonstop commercial jet service to over 2 dozen major airports in the U.S., Mexico and Taiwan, and connecting service to many domestic and international destinations. It is the West Coast air and truck hub for UPS

Airlines and is a major distribution point for FedEx Express and Amazon Prime.

There are two parallel runways, Runway 8L/26R and 8R/26L, two existing terminals and a separate international arrivals facility. Terminal 2 has approximately 265,000 square feet with

12 gates (201–212) and Terminal 4 has approximately 265,000 square feet with 14 gates (401–

414). The International Arrivals Facility has 2 gates for arrivals only, containing a U.S. Customs and Border Protection FIS/Federal Inspection Service. International flights currently depart from the main terminals.

3. Pre-Proposal Meeting

The OIAA strongly encourages interested firms/teams to attend the pre-submittal meeting held virtually through MS Teams on Friday March 7th, 2025, at 10:00 am

(PDT) firms /teams may join https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky

%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-

49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-

1d0aae90a177%22%7d

The OIAA will present information pertaining to this RFP at the pre-solicitation meeting, including the CIP program delivery, staff augmentation requirements, insurance requirements, DBE and SBE requirements, and will answer questions about the RFP and selection process.

4. Scope of Work https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTRhODlhNjEtNmJkMi00ZWViLTk5NWQtYzkxODUxYjc4MTky%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 3

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

4.1. General Description

The selected team will provide support services for OIAA’s Capital Development (Infrastructure and Development) Division in airport planning consulting. The team should have expertise in airport planning and a strong understanding of the unique challenges associated with developing medium-hub airports. Assignments will be issued individually on a task order basis, as needed, in collaboration with OIAA. Proposing teams should identify key leadership and staff members who will be readily available to serve OIAA consistently and efficiently.

4.2. Project Scope of Work and Deliverables

The services covered under this RFP include comprehensive On-call Airport Planning Consulting

Services. When and as directed by the OIAA, the Team’s services shall include, without limitations, the following scope of work:

A. Planning Studies – Conceptual and/or feasibility studies that discusses scope of project and addresses and evaluates business related decisions for the planning scope. Planning will be required for all aspects of the airport environment and may include tasks that address needs in landside (roadway, parking and ground transportation), airside, passenger terminal area, airspace, and cargo services. ALP updates as needed and experience working with and attaining approval with FAA ADO

B. Forecasts – Review historical data and other local and regional economic indicators to generate long term demand forecasts for airport use in conjunction with tenants

(airlines, cargo operators, cargo handlers, etc.) or potential tenants. Forecasts will be used for developing CIP development requirements. Experience working with and attaining forecast approval with FAA ADO.

C. Land Use Evaluations – Evaluating airport land use for airport opportunities and compatibilities. Reviewing land use for both airside and landside and working with federal, state, local agencies related to compatible land use feasibility. Experience in

Airport Land Use Compatibility Plan in California

D. Capital Improvement Program (CIP) Support – Work with OIAA team to establish the annual and long-term CIP program for OIAA. Efforts may include criteria, information, and data to justify and prioritize projects internally and to external sponsors such as FAA for AIP grant funding. Additionally evaluating sequencing of projects identifying main projects and associated enabling projects.

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 4

E. Project Definition Documents (PDD) - Comprehensive documents that define the various facets and limits of a project. The PDD will provide full definition of scope, schedule, budget, logistics, and other elements of the project and serve as the technical guide leading into design.

F. Other Associated Services – Teams should have full capabilities to provide full conceptual cost estimating (applicable to local market), conceptual scheduling, and preliminary site reviews and engineering evaluation for the planning tasks assigned.

G. Coordination - Coordinate with internal stakeholders such as facilities, airlines, and other tenants may be required. Coordination with external stakeholders may be required to obtain permits and approvals such as local Authorities Having Jurisdiction

(AHJ), City of Ontario, Federal Aviation Administration (FAA), Transportation Security

Administration (TSA), Customs and Border Protection (CBP). OIAA staff will lead the connection and coordination with the stakeholders.

This specific scope of services provided above identifies the expected range of services to be provided by the On-Call Panning Consultant but should not be interpreted as being limited to only these services, nor that the Authority has any obligation to include each of the above services within any contractual arrangement with the selected On-Call Planning Consultant(s).

The OIAA reserves the right to amend the scope of work, as described above, and award select portions of the scope as the OIAA desires.

4.3. Exclusivity and Conflict of Interest

The selected On-Call Planning Team(s) will provide services exclusively to OIAA and will be restricted from separately contracting for design, construction, or program/construction management (PM/CM) services.

The On-Call Planning awardee will be precluded from participating as a Prime or Sub-Consultant in the following solicitations expected in Q1/Q2 2025:

• On-Call Architecture/Engineering (A/E) Services for locally funded projects

• On-Call Architecture/Engineering (A/E) Services for federally funded projects

• Program Management/Construction Management (PM/CM) Services for the 2026–

2031 Capital Improvement Program

Subconsultants on the awarded team may be on multiple proposal teams across the above services, however, PM/CM services will remain precluded.

OIAA will maintain agency over any contractual conflicts that may arise and may take any steps to mitigate such conflicts up to and including having subconsultant(s) recuse themselves from a given task order(s).

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 5

4.4. Acceptance Criteria

The selected team(s) will provide support services for OIAA’s Capital Development

(Infrastructure and Development) Division at ONT in the area of airport planning. Consulting teams should have expertise in airport planning and a strong understanding of the unique challenges associated with the planning and development of medium-hub airports.

Assignments will be developed on a task order basis, in collaboration with OIAA, as consulting services are required. Proposing teams must identify leadership and key staff members who will be available to support OIAA consistently and efficiently, as outlined in the sections below.

Team Overview

This section should identify the lead firm and define its role and services. It should also highlight prior experience on similar assignments, with a focus on recent, relevant experience applicable to Ontario International Airport.

Primary Staff and Experience

The proposer shall present an efficient Team Organization Chart that is appropriate for comprehensive On-call Airport Planning Consulting Services assignment at a Medium Hub airport and identify roles and responsibilities of the key staff to be assigned to this project.

OIAA has identified the following likely services team roles, however, the Organization Chart should identify all key staff to be assigned to this project, as recommended by the respondent.

A. Project Manager (PM) – The PM is the liaison between OIAA staff and the consultant team and should serve in this role in a manner that is responsive and cost-effective to the OIAA.

B. Planning Task Leads –The Planning Task Leads oversee specific areas for the varied airport planning services. If the proposing Team identifies an area of expertise, the organizational chart should identify the individual with expertise in that area.

C. Subcontractors – Subcontractors may perform various airport planning services, based on their skills and experience.

4.5. Work Plan

The Team shall describe their overall understanding of the Anticipated Functions / Scope of

Work and describe their ability to produce and deliver Tasks within budget and on schedule. The Work Plan should describe the methodologies, strategies, and tools intended to use to execute this project and clearly outline the process and identify the methodology to address potential problems and the proposed approach to fulfilling the project requirements.

4.6. Supplier Qualifications

Qualified Teams shall have a minimum of ten (10) years' experience in Airport Planning

Consulting, which requires experience and understanding of the airport environment, including familiarity with feasibility studies, strategy, CIP development, FAA regulations, and industry

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 6 trends, including knowledge of local and federal regulatory framework and working with local and state permitting agents and agencies. Qualified Teams shall also demonstrate experience related to airport operators, airport users, tenants, passengers, stakeholders, with the ability to effectively communicate complex technical concepts

Relevant experience may have been obtained working with general aviation, non-hub, small-hub, medium-hub and large-hub airports. The Team(s) shall show a successful track record of developing innovative solutions at airports with unique features and characteristics. ONT is a medium hub airport and experience serving peer airports with similar characteristics and air traffic volumes and characteristics will be evaluated favorably but is not required.

4.7. Contract Term

The successful Team(s) will be requested to enter into an on-call, task-based Master Contract.

The Team(s) should anticipate entering into an agreement with the OIAA for a term of 3 years with 2 one-year extension options at the discretion of the OIAA.

5. Submission Instructions & Format

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2024-RFP-059- On-Call Airport Planning Consulting

Services" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) Please keep digital files to less than 10 MBs if possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A two-page cover must state the "2024-RFP-059 - On-Call Airport Planning Consulting

Services" and include the prime firm's name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (35) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

6. Proposal Content Overview

All proposals should be concise, organized, and show qualifications and applicable experience.

Each proposal submittal shall be no more than thirty-five (35) pages in length, including

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 7 attachments and exhibits but not including the Cover Letter/Executive Summary and the administrative requirements.

All proposals shall be prepared at the expense of the Proposer electing to participate with the understanding that no claims against the OIAA will be accepted.

7. Proposal Content Requirement

All submissions should include the following sections:

1. Cover Letter (2 pages)

The cover letter shall be signed by an officer of the lead firm, should include the contact information including the phone number and email address of the contact person, introduce the prime company and the proposed key team, and state any other information deemed essential by the respondent, including:

• A brief description of the firm, including highlights of past experience and projects, and a list of key principals of the firm

• An expression of interest in providing On-Call Airport Planning Consulting Services at

Ontario International Airport.

The cover letter should also, include an acknowledgment that the prime firm has reviewed the

OIAA SBE program document on the airport website at www.flyONTario.com and will comply with all established policies as they relate to this solicitation.

2. Team Overview (8 pages)

This section should include a description of the Consultant Team that demonstrates the Team has the necessary expertise to accomplish the types of work listed in the Scope of Work, using staff from their own organization and qualified subconsultants, as necessary to meet the requirements. The section should identify previous projects where the Team have successfully worked together in an airport environment and describe their recent experience working on similar/ relevant assignments. Experience should be within the last 10 years.

3. Primary Staff and Experience (10 pages)

This section shall include a complete Organization Chart of all key individuals proposed for this

Contract, as recommended by the respondent, and demonstrates that the respondent has adequate staff for this project who have capacity to accomplish the work.

NOTE: Organization Chart may be presented in an 11” x 17” format. Each 11” x 17” page shall be counted as 2 pages.

Detailed information should be provided about the key team members who will be the primary

Points of Contact for OIAA staff and will provide initial response to all inquiries. Information http://www.flyontario.com/

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 8 shall be provided about the key team members. Brief biographies for each individual named on the organizational chart that includes the following information:

• Name (employer name, assigned office city, state)

• Assigned role on this project

• Current workload

• Current list of airports and/or airline clients, as well as the corresponding duration of the relationship

• Relevant experience, skills, and qualifications

• Years of experience and years with employer

• NOTE: Resumes (2-page format) of any proposed staff may be provided in a separate

Appendix. Pages in the Appendix will not count towards the page limit

4. Project Experience (10 pages)

This Section shall include project experience of the Prime Team and subcontractors that is relevant to this On-call Airport Planning Consulting Services. Projects presented in this section may be on-going and/or must have been completed on or after January 1, 2015, and should include the date of completion. A total of up to eight (8) projects that provide experience directly relevant to this Contract should be included. Of the eight projects, the Prime firm may present up to five projects while no more than three projects may be presented for subcontractors. Include the following information for each project profile:

• Project Title and Location

• Client Contact Information – Name, Title, Sponsor / Organization

• Firm role and approximate contract value

• Period of Performance

• Project description, including challenges that were overcome, any special practices that were implemented, “Lessons Learned” and relevance to this assignment.

• Roles of key staff who were assigned to the referenced project and are also assigned to this project

• Identify a relevant, key issue related to the project and how it was addressed during the course of the project.

• Discuss responsiveness to the owner’s needs

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 9

6. Work Plan (5 pages)

The Team shall describe their overall understanding of the Anticipated Functions / Scope of

Work and describe their ability to produce and deliver Tasks within budget and on schedule. The Work Plan should describe the methodologies, strategies, and tools intended to use to execute this project and clearly outline the process and identify the methodology to address potential problems and the proposed approach to fulfilling the project requirements.

8. Evaluation Criteria

8.1. Administrative

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness

Responsiveness will be evaluated for general clarity and whether respondents have followed the directions included in the Submission

Instructions and Format as well as included the requirements detailed in the Proposal Content

Requirements.

Pass / Fail 1 (100% of Total)

8.2. Compliance

No. Evaluation Criteria Scoring Method Weight (Points)

1. Submission Compliance

Respondents will be evaluated for compliance with the directions included in Submission

Instructions and Format

Pass / Fail 1 (100% of Total)

8.3. Technical

No. Evaluation Criteria Scoring Method Weight (Points)

1. Clarity

Proposals will be evaluated for their general clarity and whether respondents followed the directions included in this RFP. The OIAA is seeking respondents who can demonstrate qualifications in a clear and compelling manner and who follow all directions included in this

RFP.

0-100 Points 10 (10% of Total)

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 10

2. Team Overview

• General professional qualifications and prior experience serving in a similar role at similar airports

• Validated experience and qualifications of the proposed team to provide OIAA with the required

Services as detailed in the RFP.

0-100 Points 15 (15% of Total)

3. Primary Staff and Experience

• Capabilities of the assigned Team and individuals presented for this assignment

• Specialized skills, experience, and qualifications of Team members identified to serve on this assignment.

• Qualifications and experience of sub-consultants regularly engaged by the

Team under consideration.

0-100 Points 25 (25% of Total)

4. Project Experience

• Worked on similar types of assignments

• Worked at similar airports, agencies or organizations

• Identified challenges and how they were overcome

• Proven track record of recent successes in providing similar

Services as detailed in the RFP.

0-100 Points 25 (25% of Total)

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 11

5. Work Plan

• Demonstrated understanding of

Airport Planning consulting work and the required Services as detailed in the RFP.

• Understanding the OIAA’s operations, unique concerns, potential challenges.

• Demonstration of how the key staff will provide services to OIAA in an efficient and timely manner.

0-100 Points 25 (25% of Total)

9. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid. The following items are required to be submitted with all proposals/bids:

o Proposal Submittal Checklist o Affidavit of Non-Collusion o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Acknowledgment of review and compliance with the OIAA SBE program

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms will render the bid/proposal non-responsive and will result in its rejection.

9.1. You acknowledge that you have read and understand the OIAA SBE/DBE/ACDBE policy?

The OIAA SBE/DBE/ACDBE program is available by clicking here https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required

9.2. Upload any SBE/DBE/ACDBE Certification that your organization holds.

9.3. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.irs.gov/forms-instructions

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 12

*Response required

9.4. Affidavit of Non-Collusion*

Please download the document below. Fill out the document completely, sign it.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

9.5. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

9.6. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required

9.7. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

9.7.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

9.7.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required

9.8. Proposal Submittal Checklist

Failure to submit the completed checklist and acknowledgment of all addendas will render the bid/proposal non-responsive.

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Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 13

9.8.1. Proposal Submittal Checklist Form*

Please download the below documents, complete, and upload.

• Proposal_Checklist.pdf

*Response required

9.9. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

9.9.1. Please download the below documents.*

• SCONT-000XXX_Professional_S...

*Response required

9.9.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

9.9.3. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

9.10. B) Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

9.10.1. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Insurance_Req_-$2_-_$4Mil_I...

9.10.2. City of Ontario Business License*

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm 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Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 14

*Response required

10. Proposal Evaluation and Awarding

10.1. Responsiveness Review

Upon receipt of proposals, OIAA will review and evaluate proposals that are deemed responsive in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive, the proposal will be noted as non-responsive and will not be scored.

10.2. Evaluation Panel

Each proposal will be reviewed and evaluated by each member of a selection panel established by the OIAA. Each reviewer will use the evaluation criteria set forth in this solicitation to score each proposal accordingly. Each reviewer will complete his/her review of the proposals independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive proposal.

10.3. Evaluation of Interviews

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the OIAA to make a presentations to the members of the evaluation panel and answer questions. Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

10.4. Evaluation Process

All proposals will be evaluated based on the Evaluation Criteria list in this solicitation. The evaluation panel will use this information to determine the most highest-ranking firm.

10.5. Awarding & Negotiations

OIAA intends to award the highest-ranking firm/team based on the evaluation of proposals and, if necessary, interviews.

OIAA reserves the right to make final decisions regarding the selected firm based on the quantity and quality of the proposals received. This right extends to modifying the selection process to eliminate interviews.

OIAA reserves the right to negotiate with the highest-ranking Proposer based on the evaluation of proposals. Should negotiations with the highest rated Proposer break down, the OIAA reserves the right to proceed to the next Proposer in the order of the selection ranking until a contract is reached, or all proposals are rejected, which can be done by the OIAA at any time.

11. Required Licenses

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 15

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Bidder/Proposers shall possess the Licenses required as listed in this solicitation. If the bidder/proposer is not in possession of such a license at the time the bid/proposal is submitted or does not otherwise meet the requirements for alternative licensing, said bid/proposal will be deemed non-responsive and will be rejected pursuant to California Business and Professions

Code Section 7028.15(e).

12. Protest of Content and Protest of Award

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government

Code claim or legal proceedings

Protests of Solicitation Content

A protest and all required copies relative to the content of this solicitation must be submitted in detail, in writing, signed by the protestor or by a representative of the protestor, and received in the offices of the Ontario International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after issuance of this solicitation by OIAA. The protest shall contain a complete statement specifying, in detail, the factual grounds and legal basis of the protest of the content of this solicitation. The protest shall refer to the specific portion of this solicitation, or other related document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and the protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. The OIAA Commission will issue its decision regarding the protest. If the

Commission determines that the protest was frivolous, the party originating the protest may be determined by the Commission to be non-responsible and that party may be determined to be ineligible to submit a bid in response to this solicitation.

Protests of Recommended Award

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 16

A protest and all required copies relative to a Recommendation to Award of a contract to a particular proposer on this solicitation, must be submitted in detail, in writing, signed by the protestor or by a representative of protestor, and received in the offices of the Ontario

International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after the notification of the recommendation for award. The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of this solicitation, any submitted bid, or other document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Eligibility for Protests

Only a bidder who has actually submitted a bid/proposal is eligible to submit a bid protest.

Subcontractors/subconsultants are not eligible to submit bid protests. Plan holders that did not submit a bid are not eligible to submit a bid protest. A bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

The party filing the protest must, at the same time as delivery to the OIAA, deliver a copy of the protest and any accompanying documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other proposers. The OIAA will only consider protests by any proposer(s) who appear(s) to have a substantial and reasonable prospect of receiving an award if the protest is sustained.

Only Valid Protests Considered

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. Protesting and potentially affected parties will be notified of the time and date that the protest will be discussed in a public session of the Commission. Protesting parties will be given an opportunity to present their arguments at the public session.

Frivolous Protests

Following the public discussion of the protest, the Commission will issue its decision regarding the protest. If the Commission determines that the protest was frivolous, the party originating

Request For Proposal #2024-RFP-059 - On-Call Airport Planning Consulting Services 17 the protest may be determined by the Commission to be non-responsible and that party may be determined to be ineligible for future contract awards.

13. Limitations on Use of Public Funds and Airport Revenues

The OIAA is a public entity established to operate, maintain, and develop the Airport. Further, by its operation of the Airport, the OIAA, its contractors, and their employees are subject to regulations and directives issued by the Federal Aviation Administration and other federal and state agencies. This solicitation and any contract issued under it shall be subordinate to, and shall not compromise compliance with, the OIAA’s obligations as a public entity and Airport sponsor. Specifically, without limiting the foregoing, the OIAA is prohibited from appropriating any public money for which there is no authority or enforceable claim, under Article XVI, section 6 of the California Constitution. In the event of any conflict with the OIAA’s obligations, or any ambiguity or duplication of budget or scope of work, the OIAA reserves the right to modify this solicitation and any contract issued under it, including to the extent necessary to ensure the OIAA shall not be liable or pay for any costs that exceed the value of services, goods or facilities provided to the Airport.

14. General Terms and Conditions

14.1. Interpretations & Clarifications

Requests in Writing

• The respondent may submit questions/requests for information (RFI) regarding the content of this solicitations procedure. All inquiries must be submitted in writing using the OpenGov platform. In the event there is technical difficulty using OpenGov, contact

OpenGov through email: procurement-support@opengov.com or select the 'assist' icon for the Help Center to submit a support ticket.

Deadline for Questions

• All questions must be submitted by 2:00 pm Friday, March 14, 2025

Oral Inquiries

• OIAA will not accept or respond to oral inquiries. The OIAA is not responsible for responding to any…