OFM Emergency Generator Preventive Maintenance

The Maryland Department of General Services, Office of Facilities Management, is requesting sealed bids for emergency generator preventive maintenance and repair services across 43 state facilities in Annapolis, Baltimore, and Multi-Service Center courthouse locations statewide, with bids due October 22, 2026 at 2:00 p.m. through eMMA. This is a Small Business Reserve (SBR) procurement limited to certified small businesses meeting Maryland statutory requirements.

The scope covers preventive maintenance on emergency generators, automatic transfer switches, and associated equipment following manufacturer schedules (quarterly, semi-annual, and annual checks); full load bank testing every two years; establishment and programming of automated weekly exercise cycles; 24/7 emergency response with a two-hour response requirement; and repairs. The contractor must maintain detailed maintenance records, integrate with the State's Computerized Maintenance Management System (eMaint), and obtain a professional eMaint license at an estimated annual cost of $1,020. Emergency repairs up to $2,500 per incident per generator are contractor-funded; repairs exceeding this threshold are billed at state-determined rates. Bidders must demonstrate a minimum one year in business and one year of comparable emergency generator maintenance experience within the past five years, provide three professional references, submit certified electrical transfer switch technician credentials, and submit a project manager resume demonstrating at least two years of emergency generator maintenance supervision experience.

The contract term is two months, November 1 through December 31, 2026, with no renewal options. Pricing is structured as fixed monthly preventive maintenance fees for each facility, hourly labor rates for emergency and repair services, and unit costs for load bank testing by generator size category. The contractor must obtain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Workers' Compensation insurance of $1,000,000 per occurrence. No federal funding is involved. Award will be made to the lowest responsive and responsible bid. Questions were due October 19, 2026 at 10:00 a.m. No pre-bid conference or site visit is scheduled.