Generator_Maintenance_Bid_Form_10_20_26_Tone__2_ (2).xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- OFM Emergency Generator Preventive Maintenance
- Solicitation number
- BPM055504
- Issued by
- Maryland
About this file
This is a bid form for emergency generator preventive maintenance services issued by the Maryland Department of General Services, Office of Facilities Management. The solicitation (IFB BPM05504) seeks maintenance services for emergency generators, automatic transfer switches, and associated equipment across 43 designated state facilities located in Annapolis, Baltimore, and multiple Service Center courthouse locations throughout Maryland. The contract term is two months, running from November 1 through December 31, 2026. The bid submission deadline is October 22, 2026. The scope includes preventive maintenance visits at all listed facilities, on-call repair labor across four labor classifications (technician regular time, technician overtime/emergency, helper/apprentice regular time, and helper/apprentice overtime/emergency), and repair parts with contractor markup. All work must comply with applicable regulations, codes, and manufacturer recommendations.
Pricing is structured as fixed monthly preventive maintenance fees for each of the 43 locations over the two-month period, plus separately authorized repair labor billed at hourly rates to be quoted by bidders for each of the four labor classifications, and repair parts billed at documented net acquisition cost plus a bidder-determined markup. The bid form notes that several previously unpriced lines require State confirmation before release and that the State must finalize the scope of work, repair estimates, billing rules, PM tasks and frequency, load bank testing requirements, working hours definitions, labor billing increments, emergency spending limits, and authorized repair approval procedures prior to issuing the final IFB. Bidders must acknowledge that estimated repair quantities and hours provided are evaluation figures only and do not guarantee purchases. All incidental costs including travel, mileage, dispatch, callout, and fuel must be included in quoted prices with no separate fees permitted under this draft structure. The State indicated that the Office of Facilities Management and the Office of State Procurement should review the final solicitation and pricing structure before release.
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Text version
Bid Form
| GENERATOR MAINTENANCE | TWO-MONTH SMALL PROCUREMENT | |||||
| DRAFT - November 1-December 31, 2026. State to finalize scope, repair estimates, and billing rules before issue. | |||||
| IFB / solicitation number BPM05504 | |||||
| Contract start date | 11/01/2026 | End date | 12/31/2026 | Term (months) | 2 |
| Bidder legal name | |||||
| Contact / email / phone |
| A. Preventive maintenance total |
| B. Evaluated repair labor |
| C. Evaluated parts, including markup |
| TOTAL EVALUATED BID PRICE |
Totals remain blank until required quantities and prices are entered. Zero is a valid price; blank is not zero.
AMBER = State inputs before issue BLUE = Bidder inputs Other amount cells = formulas
| Quote all included locations and labor classes. See Instructions for pricing basis, authorization, and documentation requirements. |
| Estimated repair quantities cover November-December 2026 only, are identical for all bidders, and do not guarantee purchases. |
| A. PREVENTIVE MAINTENANCE - FIXED MONTHLY PRICES | ||||||
| Line | Location / equipment group | Address | Unit | Months | Monthly price | Extended price |
| I1_1 | Saratoga State Center | 310 West Saratoga street, Baltimore, MD 21201 | Month | 2 | ||
| I1_2 | Saratoga State Center | 311 West Saratoga street, Baltimore, MD 21201 | Month | 2 | ||
| I1_3 | Public Defender Building | 201 St. Paul Place, Baltimore, MD 21201 | Month | 2 | ||
| I1_4 | William Donald Schaefer Tower | 6 St. Paul Street, Baltimore, Maryland 21202 | Month | 2 | ||
| I1_5 | Ellicott City DC/MSC | 3451 Courthouse Drive, Ellicott City, MD 21043 | Month | 2 | ||
| I1_6 | W. Paul Martin DC/MSC | 201 Baptist Street, Salisbury, MD 21808 | Month | 2 | ||
| I1_7 | Carter M. Hickman DC/MSC | 120 Broadway Centreville, MD 21617 | Month | 2 | ||
| I1_8 | John R. Hargreaves DC/MSC | 207 South 3rd Street, Denton, MD 21629 | Month | 2 | ||
| I1_9 | Elkton DC/MSC | 170 E. Main Street, Elkton, MD 21921 | Month | 2 | ||
| I1_10 | Mary E. Risteau DC/MSC | 2 South Bond Street, Bel Air, MD 21014 | Month | 2 | ||
| I1_11 | Essex/Rosedale DC/MSC 8914 Kelso Dr. | Baltimore, MD 21221 | Month | 2 | ||
| I1_12 | John R. Hargrove DC/MSC 700 E. Patapsco Ave. Baltimore | MD 21225 | Month | 2 | ||
| I1_13 | Shillman Building | 500 N. Calvert St. Baltimore, MD 21202 | Month | 2 | ||
| I1_14 | George M. Taylor DC/MSC | 7500 Ritchie Hwy, Glen Burnie, MD 21061 | Month | 2 | ||
| I1_15 | L. Leonard Ruben DC | 8552 Second Ave, Silver Spring, MD 20910 | Month | 2 | ||
| I1_16 | J. Louis Boublitz DC/MSC | 36 W. Antietam St., Hagerstown, MD 21740 | Month | 2 | ||
| I1_17 | Westminster DC/MSC | 101 N. Court St., Westminster, MD 21157 | Month | 2 | ||
| I1_18 | Hyattsville DC/MSC | 4990 Rhode Island Ave, Hyattsville, MD 20781 | Month | 2 | ||
| I1_19 | Louis L. Goldstein DC/MSC | 200 Duke Street Prince, Frederick, MD 20678 | Month | 2 | ||
| I1_20 | Catonsville DC/MSC | 1 Rolling Crossroad Catonsville, MD 21228 | Month | 2 | ||
| I1_21 | Rockville DC/MSC | 191 East Jefferson Street, Rockville, MD 20850 | Month | 2 | ||
| I1_22 | Central Services (1) | 29 St. Johns St. Annapolis, MD 21401 | Month | 2 | ||
| I1_23 | Central Services (2) | 29 St. Johns St. Annapolis, MD 21401 | Month | 2 | ||
| I1_24 | Louis L. Goldstein Treasury Building | 80 Calvert St. Annapolis, MD 21401 | Month | 2 | ||
| I1_25 | Revenue Administration | 110 Carroll St Annapolis, MD 21401 | Month | 2 | ||
| I1_26 | Miller Senate | 11 Balden St Annapolis, MD 21401 | Month | 2 | ||
| I1_27 | Legislative Services | 90 State Circle, Annapolis, MD, 21401 | Month | 2 | ||
| I1_28 | State House | 100 State Circle Annapolis, MD 21401 | Month | 2 | ||
| I1_30 | Fred L. Wineland | 16 Francis St Annapolis, MD 21401 | Month | 2 | ||
| I1_31 | Attman-Glazer | 45 Calvert St., Annapolis, MD 21401 | Month | 2 | ||
| I1_32 | Maryland State Archives | 50 Rowe Blvd, Annapolis, MD 21401 | Month | 2 | ||
| I1_33 | Court of Appeals | 350 Rowe Blvd Annapolis, MD 21401 | Month | 2 | ||
| I1_34 | Tawes/Natural Resources | 580 Taylor Ave Annapolis, MD 21401 (D-wing) | Month | 2 | ||
| I1_35 | Tawes/Natural Resources | 580 Taylor Ave Annapolis, MD 21401 (E-wing) | Month | 2 | ||
| I1_36 | Robert F. Sweeney DC | 251 Rowe Blvd Annapolis, MD 21401 | Month | 2 | ||
| I1_37 | 100 Community Place | Crownsville, MD 21032 | Month | 2 | ||
| I1_38 | James Senate | 110 College Ave Annapolis, MD 21401 | Month | 2 | ||
| I1_39 | Annapolis Post Office | Church Circle, Annapolis, MD 21401 | Month | 2 | ||
| I1_40 | Calvert St. Garage | 19 St. Johns St., Annapolis, MD 21401 | Month | 2 | ||
| I1_41 | Annapolis Data Center | Annapolis, MD 21401 | Month | 2 | ||
| I1_42 | Edward F. Borgerding 5800 Wabash Ave. | Baltimore, MD 2120 | Month | 2 | ||
| I1_43 | House of Delegates | 6 Bladen St Annapolis, MD 21401 | Month | 2 | ||
| A. Preventive maintenance total |
| B. ON-CALL REPAIR LABOR - SEPARATELY AUTHORIZED WORK | ||||||
| Line | Labor classification | Rate category | Unit | Est. hours | Hourly rate | Evaluated price |
| L1 | Technician | Regular time | Hour | 20.00 | ||
| L2 | Technician | Overtime / emergency | Hour | 20.00 | ||
| L3 | Helper / apprentice | Regular time | Hour | 20.00 | ||
| L4 | Helper / apprentice | Overtime / emergency | Hour | 20.00 | ||
| B. Evaluated repair labor |
| BIDDER ACKNOWLEDGMENT | |
| The undersigned offers the prices above for the stated term and acknowledges the pricing instructions and applicable IFB requirements. | |
| Authorized representative | |
| Title | |
| Signature | Date |
Instructions
| PRICING INSTRUCTIONS AND STATE COMPLETION |
| DRAFT - Two-month small procurement: November 1-December 31, 2026. Finalize amber inputs before release. |
| STATE TO COMPLETE BEFORE ISSUING |
| Confirm the solicitation number and November 1-December 31, 2026 term. Enter estimated repair hours and parts costs for these TWO MONTHS ONLY; use the same estimates for all bidders. |
| Confirm every location and generator inventory. The 42 lines carry forward the prior pricing schedule; they do not confirm current coverage. Revise the location schedule and PM subtotal formula if lines are added or removed. |
| Regular-time days and hours |
| Overtime / holiday definition |
| Labor billing increment (hours) |
| Initial emergency spending limit (USD) |
| Authorized repair approvers / after-hours contact |
| PM tasks, frequency, supplies, and load bank testing |
BIDDER PRICING RULES
Monthly prices Include every PM task, required PM labor, supplies, and PM parts identified in the finalized scope. Include readiness and coordination costs. Do not include the same cost again in repair charges.
Repair labor Quote fixed hourly rates for all four classes. Enter 0 for a service provided at no charge. Helpers or multiple technicians require specific State approval. Apply the State-defined working hours and billing increment.
Incidental costs Include travel, mileage, dispatch, callout, fuel, tools, and administrative costs in the quoted prices. No separate fees or travel-time labor billing under this draft structure. State to confirm this approach in the IFB.
Parts For authorized repairs, invoice documented net acquisition cost after discounts, credits, and rebates, plus the bid markup. The markup includes sourcing, handling, freight, and overhead. PM parts included in monthly prices are not separately billable.
Estimate quantities Estimated hours and parts costs are evaluation quantities, not minimum purchases. Parts evaluation includes the estimated net cost plus the bidder markup, not the markup alone.
Repair authorization Obtain a State-approved itemized estimate and a written not-to-exceed authorization before repair work. Emergency response must follow the IFB initial authorization limit and after-hours approval procedure. Obtain approval before exceeding an authorization.
Service tickets Identify call/authorization number, site, generator ID, technician names/classifications, arrival and departure, breaks, billable hours by rate, work completed, installed parts, and equipment status. Obtain State acknowledgment of attendance and work performed.
Invoices Match the invoice to the repair authorization and verified service ticket. Show hours by classification, contract rates, documented parts costs, and markup separately. State acknowledgment of attendance is not approval of every charge.
Corrective callbacks Correct defective workmanship and contractor-caused damage at no additional charge under the IFB. This obligation is separate from unrelated generator failures and the removal of repair cost-sharing thresholds.
Award comparison Total evaluated bid price equals PM for the full term plus estimated repair labor plus estimated repair parts including markup. The IFB must state the award basis and any other applicable requirements.
| SOURCE AND FINAL REVIEW |
| Location labels and addresses: user-provided Curtis revised bid form, Pricing tab, dated October 9, 2026. Vendor prices were not carried forward. State must verify addresses, equipment, and all coverage, including previously unpriced lines. |
Previously unpriced lines: I1_1, I1_2, I1_3, I1_13, I1_25, I1_27, and I1_32. They remain blank for bidder pricing in this draft; confirm whether they belong in the new solicitation.
Before release: reconcile PM, emergency, minor/major repair, parts, working-hours, callback, and invoice clauses. OFM must assign approval and invoice-review responsibilities. OSP/OAG should review the final solicitation and pricing structure.
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