Offshore buoy inspection, maintenance and repair services, TC

Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for offshore buoy inspection, maintenance, and repair services. The procurement seeks a qualified vendor to provide quarterly inspection and maintenance services for six offshore mooring buoy systems containing thirty-five individual buoys located throughout Palm Beach County waterways. The scope of work includes quarterly inspections with maintenance tasks such as cleaning buoys and lines, removing marine fouling organisms, inspecting hardware and anchors, anchor installation, refurbishment services, and both on-site and off-site labor services, with maintenance reports required within seven business days of completion. Vendors must submit firm fixed unit prices for four line items: quarterly inspection and maintenance services (4 annual occurrences), anchor installation charges (1 annual occurrence), standard rate for on-site services outside quarterly maintenance (38 annual hours), and standard rate for off-site services at the quoter's facility (38 annual hours), with materials and repair parts supplied at cost plus shipping not to exceed the quoter's price to its most favored customer or current market price. The successful quoter must maintain Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, and must provide three references demonstrating similar work within the past three years. The RFQ response deadline was November 16, 2020, at 4:00 p.m. Palm Beach County local time, with the contract awarded for an initial term of twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds.

The County extended preference to small, minority, and women-owned business enterprises (SBEs, MBEs, and WBEs) within 10% of the lowest responsive bid. All quoters were required to be registered in the County's Vendor Self Service system prior to submission. The anticipated contract value during the initial term is $40,000, with prices required to remain firm for the initial term and all renewal periods with no escalation clauses permitted. No incumbent vendors or specific technology integration requirements were identified in the available procurement documents. The procurement documentation emphasizes the County's commitment to maintaining critical waterway infrastructure through regular inspections and maintenance activities designed to ensure the safety and functionality of offshore buoy systems serving Palm Beach County waters.