official election ballots for the Clackamas County Elections Division.

Clackamas County is seeking proposals for printing official election ballots through Request for Proposals #2023-15, targeting vendors capable of producing ballots for general, primary, special, and recall elections. The county anticipates 3-4 elections per fiscal year through June 2027, with an estimated ballot volume between 753,000 to 956,000 per election. Specific deliverables include ballots meeting detailed specifications for paper weight, finish, brightness, and toner adhesion, with a required production time of approximately two weeks to print over 325,000 countywide ballots. Vendors must demonstrate robust quality control procedures, provide sample ballot processes, and maintain comprehensive equipment maintenance plans. Proposals are due by April 11, 2023, at 2:00 PM Pacific Time through the Bid Locker online bidding system, with vendors required to submit time and materials pricing proposals with a not-to-exceed amount. Evaluation criteria will assess technical capabilities, quality control processes, and overall proposal comprehensiveness, with proposals to be delivered at least 30 days prior to each Election Day.

The county explicitly encourages proposals from Minority, Women, Veteran, and Emerging Small Businesses, signaling a commitment to diverse vendor participation. The apparent successful proposer is Ryder Election Services, LLC, which received the highest evaluation score of 96.5 out of 100 points. A 7-calendar day protest period is available for unsuccessful proposers, who can review procurement files by appointment. The estimated total project budget is $800,000 over the contract's duration, with the contract covering Clackamas County and the city of Oregon City. While no specific set-aside percentages are detailed, the county will compensate the vendor for unexpected special elections exceeding the not-to-exceed price. The contract allows for potential renegotiation or award to the next highest-ranked proposer if the initial successful vendor fails to negotiate acceptable terms. Current infrastructure requirements include compatibility with the county's mail vendor and ability to serve the county's 116 existing precincts.