Office System Install and Services

The City of Pittsburgh Office of Management and Budget has issued Invitation for Bid (IFB) #2023-IFB-113 for office system installation and related services across various city departments. The procurement seeks comprehensive office system solutions involving installation, modifications, and integration for multiple manufacturers including Filing Equipment Inc., Center Core Inc., Gerard Metal Craftsmen Inc., Hon, Tab Products Inc., and White Office Systems Inc. The contract will run from June 1, 2023, through May 31, 2025, with potential for two optional one-year renewals. Key deliverables include initial system installations, panel modifications, electrostatic painting, cleaning, and fabric coat protection, with required vendor capabilities encompassing furniture refurbishment and on-site repairs. Vendors must demonstrate at least five years of industry experience and provide detailed pricing proposals including labor rates, travel charges, and percentage discounts on laminated tops and fabric panels. Critical procurement dates include the question submission deadline of May 8, 2023, and the bid response deadline of May 15, 2023, at 2:00 pm, covering jurisdictions in Allegheny County and Philadelphia City.

The solicitation emphasizes significant equal opportunity participation goals, requiring vendors to meet specific minority business enterprise targets: 18% for minority-owned businesses, 7% for women-owned businesses, and 5% for veteran-owned small businesses. Transportation costs, vehicle charges, and all associated fees must be included in pricing proposals, with vendors required to provide markup percentages for additional parts. While specific budget ranges are not explicitly detailed, the comprehensive nature of the procurement suggests a substantial contract value covering installation services, system modifications, and ongoing maintenance across multiple city departments. The bid structure allows for flexible pricing through percentage discounts and markup options, enabling diverse vendors to participate. Vendors must demonstrate comprehensive capabilities in office system integration, showing technical proficiency and adaptability across various manufacturer specifications. The procurement appears designed to establish a flexible, multi-year partnership for office system management and installation services for Pittsburgh's municipal infrastructure.