1-Office Supplies Bid Ref11092026BPD.pdf

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Solicitation Cover Sheet

SOLICITATION

NAME

SOLICITATION

REF#

PURCHASING AGENT: Luzerne County Purchasing Department

Luzerne County, Pennsylvania

ISSUING DEPARTMENT:

QUESTIONS DUE DATE:

SOLICITATION DUE DATE:

SOLICITATION TYPE: ☒ Invitation for Bids ☐ Request for Proposals

PROPOSED CONTRACT ATTACHED: ☒ No

☐ Yes Appendix E

TERM OF AGREEMENT: See Appendix A

BID SECURITY REQUIRED: ☒ No

☐ Yes Amt: $________________ (50% of bid) ☐ Bid Bond ☐ Certified Check ☐ Corporate Check

PERFORMANCE BOND REQUIRED: ☐ No

☒ Yes Amt: $________ (No less than bid Amt)

11092026BPD

Office Supplies for Luzerne County and the Agencies

Wednesday, December 2, 2026 at 10:30 AM

EST

Purchasing Department

Monday, November 23, 2026 at 10:30 AM

EST

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Please note the following acceptable method(s) for bid submission:

☒PennBid (ONLINE)

ATTENTION:

RESPONSES MUST BE SUBMITTED ELECTRONICALLY VIA THE PennBid PORTAL AT https://pennbid.bonfirehub.com BY THE DEADLINE INDICATED ON THE COVER SHEET.

QUESTIONS REGARDING THIS PROJECT SHALL BE SUBMITTED VIA THE “Ask a Question” FEATURE IN PennBid BY THE DEADLINE INDICATED ON THE COVER SHEET.

ANY FEES ASSOCIATED WITH THE USE OF PennBid ARE THE SOLE RESPONSIBILITY

OF THE RESPONDER. SPECIFICATIONS AND SUPPORTING DOCUMENTS CAN BE

OBTAINED AT NO COST ON PennBid.

☐HARD COPY (MAIL/DELIVERY)

ATTENTION:

RESPONSES TO THIS SOLICITATION ARE ACCEPTED WEEKDAYS, 9:00 AM TO 4:00 PM,

EXCLUDING HOLIDAYS. SUBMIT RESPONSES BY THE DEADLINE INDICATED ON THE

COVER SHEET TO ADDRESS SPECIFIED BELOW. FOR INQUIRIES, CONTACT MARYANN

AMESBURY AT 570-825-1501 OR PURCHASING@LUZERNECOUNTY.ORG.

YOU MUST PRINT THE BELOW ADDRESS AND SOLICITATION INFORMATION AND AFFIX

TO THE OUTSIDE OF YOUR RESPONSE ENVELOPE.

UNLABELED RESPONSES WILL BE REJECTED.

Responders who use USPS Services please note:

For USPS deliveries expect delays. Mail is re-routed from the Court House to Penn Place. Ensure timely delivery to the Purchasing Department by the specified deadline. The County accepts no responsibility for late or misdirected mail.

Luzerne County Purchasing Department Penn Place Bldg.

Suite 223A 20 N. Pennsylvania Ave.

Wilkes-Barre, PA 18711

All solicitation responses must have this label attached with the name and reference number of the solicitation to the outside of the return envelope (UPS, FEDEX, etc.) or it will be rejected.

Solicitation Name________________________ Reference #_______________________ Company Name___________________ https://pennbid.bonfirehub.com)/

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

INSTRUCTIONS TO RESPONDERS

1. Form of Response. In addition to supplemental documentation specifically required by the terms of this Solicitation, Responder’s response shall include all documents in this Solicitation, including: 1) the Solicitation Cover Sheet; 2) Instructions to Responders; 3) Appendix A – Specifications and all supplemental information required therein; 4) Appendix B – Questionnaire Form; 5) Appendix C – Non-Collusion Affidavit; 6) Appendix D – General Terms and Conditions; 7) Appendix E – Proposed Contract (if applicable);

and 8) Appendix F – Signature Page and Certification. Note that Appendix A contains detailed specifications of the goods/services sought by the County and may include more specific directives relating to the form of the Responder’s response including a requirement that Responder complete additional forms and/or information. If the required information/forms are not submitted or are incomplete, Luzerne County may immediately reject the response as incomplete. The stated quantities, if any, shall be considered to be estimates only and County reserves the right to increase or decrease the quantities according to demand and may reorder at any time during the contract period.

2. Any alterations, erasures, additions to or omissions of required information, or changes to the specifications or solicitation schedule, are made at the risk of the Responder and may result in rejection of Responder’s submission. In case a Responder finds discrepancies or omissions or is in doubt as to the meaning of the specifications or solicitation schedule, he/she should at once notify the Luzerne County Purchasing Department. If the solicitation is done via PennBid then the responder will submit the request via the “Ask a Question” feature in the PennBid portal no later than the Questions Due Date. The Purchasing Department will reply to such questions in an official supplement and emails will be sent simultaneously to all prospective Responders.

3. BID CONFIRMATION:

a. PennBid SUBMISSIONS: Upon completion of the electronic submission (if applicable), Responder will receive an electronic Submission Confirmation with the date and time of completion and will receive any future pertinent bulletins regarding the project which may be issued via public notices before the due date and time. When required, a summary of bids received will be issued by Luzerne County via a Public Notice on PennBid shortly after the deadline. It should be noted that bid results are subject to further review and should not be construed as issuance of an award.

b. MAIL IN BIDS: Upon submission of its response, Responder is responsible for confirming that it is recorded in the Purchasing Department office as a Responder so that it receives any pertinent bulletins issued before responses are opened. If requested, Luzerne County may issue a summary of bids received after the deadline. It should be noted that bid results are subject to further review and should not be construed as issuance of an award.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

4. Responders must be recognized providers in the materials/services specified and qualified to advise in their application or use. Responder, upon request, must satisfy the County Manager and administrative officers that it has the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which Responder is interested.

5. Submitting a response when it is intended to sublet the contract is cause for rejection of your submission, or cancellation of the contract, unless approval is given in writing by Luzerne County prior to the Solicitation opening.

6. In case of error in the extension of prices, the unit price shall govern.

7. If more than one response is offered by any one party or in the name of its clerk, partners, or other person, all such responses may be rejected. However, a party who has quoted prices on materials to a Responder is not thereby disqualified from quoting prices on materials to other Responders or from submitting a response directly for the materials or work.

8. All terms, rebates and discounts shall be considered to be offered effective as of the date of payment by the County notwithstanding anything to the contrary expressed in the response.

9. If indicated in the Solicitation Documents, the successful Responder(s) may be required to enter into a supplemental contract with the County within sixty (60) days of notification by the Purchasing Agent. Failure of Responder to do so shall result in the cancellation of the award and forfeiture of the bid bond/bid security, if any, which shall become the absolute property of the County of Luzerne. Whether or not a supplemental contract is required by the County, Responder understands and agrees to comply with the General Terms and Conditions attached hereto as Appendix D.

10. Luzerne County reserves the right for Luzerne County and/or the Luzerne County

Manager and/or their respective designees to perform financial and/or performance audits on any purchase, sale, award, contract, or other transactions involving Luzerne County. Therefore, any party to a purchase, sale, award, contract or other transaction involving Luzerne County must grant to the Luzerne County Controller and/or the Luzerne County Manager and/or their respective designees reasonable access to any property and/or equipment purchased in whole or in part with Luzerne County funds and must grant reasonable access for review, inspection and reproduction of any and all financial, employment and/or other records of the vendor, contractor, subcontractor or other entity deemed relevant by the Luzerne County Controller and/or Luzerne County Manager.

11. If indicated in this Solicitation, Responder may be required to submit with its response a

Bid Bond or some other form of bid security. Responder’s failure to supply the required Bid Bond or bid security when required will be grounds for disqualification of the Responder’s submission. When a Bid Bond or other form of bid security is required, the amount of said bid bond or bid security shall be fifty percent (50%) of the total cost of the proposal or bid submitted.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

12. If indicated in this Solicitation, upon acceptance of its bid/proposal Responder may be required to submit a Performance Bond for any bid/proposal over ten thousand dollars ($10,000.00) to Luzerne County Purchasing upon contract award. The amount of said Performance Bond shall be in an amount no less than the total dollar amount of Responder’s bid/proposal.

13. Luzerne County will NOT accept vendor contracts that include automatic renewal and/or price escalation clauses.

14. The successful Responder must permit the County to make payment to Vendor by credit or debit card without penalty or surcharge.

15. Other than when submission is made online through PennBid, Responder must submit an original and one copy of its response.

16. PennBid: Proposals may be withdrawn at any time prior to the due date and time listed in the Cover Sheet. After such due date and time has passed, Responders may only withdraw their response as provided for by Pennsylvania law, 73 P.S. 1601 et seq. No Responder may withdraw its bid/proposal for a period of sixty (60) days after the date of Solicitation opening.

17. The County reserves the right to award the bid/proposal to a Responder other than the lowest Responder if deemed to be in the best interest of the County. The County shall consider the following criteria: 1) price; 2) reputation of Responder and of its goods and services; 3) quality of the Responder’s goods and services; 4) extent to which the goods or services meet the County’s needs; and 5) Responder’s past relationship with the County. The County may narrow the list of prospective vendors after initial review and may invite those Responders who provided the top-ranked bids/proposals to a technical bid/proposal meeting to discuss bid/proposal details. Award may be made to one or more Responders, but Luzerne County reserves the right to reject any and/or all submissions, to cancel the solicitation, and/or to re-advertise solicitation for these goods/services.

18. Responder is required to submit with its bid/proposal all documents specifically required by this Solicitation, including but not limited to business licensure and/or any state or federal accreditation certification. Certificates of insurance shall be provided by the successful Responder prior to the contract start date unless this Solicitation expressly requires submission with the bid/proposal.

19. Luzerne County will not be expected to pay freight or fuel charges.

20. Luzerne County shall not be liable for any cost incurred by Responder in responding to this solicitation.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

21. Amendment to Solicitation. If it becomes necessary to revise any part of this Solicitation:

a. PennBid: An amendment will be issued via the PennBid portal to all prospective Responders registered in the PennBid portal and identified by Luzerne County as having received the basic Solicitation. The amendment will be issued via the PennBid portal Public Notices and posted in “Supporting Documentation.”

b. MAIL/DELIVERY SUBMISSIONS: An amendment will be issued to all prospective Responders identified by Luzerne County as having received the basic Solicitation, and the amendment will be published on the County’s website.

22. The contents of the response of the successful Responder shall become contractual obligations upon receipt of a Notice of Award from the County.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

APPENDIX A - Specifications

PROPOSED CONTRACT TERM: 01/01/2027 TO 12/31/2027

PROCURING DEPARTMENT: Purchasing Department

Address: 20 N Pennsylvania Ave, Ste. 223A, Wilkes Barre, PA 18711

Contact: Mary Ann Amesbury

Telephone: 570-825-1501

Fax: N/A Email: purchasing@luzernecounty.org

Proposal for: ☐ Services

☒ Goods

Order Terms: ____________________________________

☒ Purchase Order Only

Additional Order Terms: _________________________

Delivery: F.O.B., POINT OF DESTINATION ____________

☐ Minimum Frequency of Delivery _________ per _____

☐ Weekend/Holiday/After Hours Delivery May Be Required

Additional Delivery Terms: _________________________

Billing Terms: ___________________________________

☐ Other

Description: _____________________________________ mailto:purchasing@luzernecounty.org

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Office Supplies for Luzerne County and the Agencies

The Luzerne County Purchasing Department is soliciting bids from prospective proposers to furnish and deliver Office Supplies for Luzerne County and the Agencies.

All prospective proposers must submit their bids no later than Wednesday, December 2, 2026 at 10:30 AM EST.

The contract period is for one (1) year with the contract start date of 01/01/2027.

All deliveries called for by Luzerne County will be made utilizing a Purchase Order (PO) ONLY as the need for the item arises.

Prospective proposers must sign and return Appendix A-2.

Prospective proposers must be able to furnish and deliver F.O.B. Point of Destination. A list of delivery addresses are listed below in Appendix A-3.

Questions concerning this bid shall be submitted via the “Ask a Question” feature in PennBid.

The deadline for questions for this bid is Monday, November 23, 2026 at 10:30 AM

EST

Due to the County’s limited storage space, no item or items will be delivered in bulk lots, unless requested by Luzerne County’s Director of Purchasing or their designated agent.

The contract resulting from this solicitation will be awarded to a single, qualified bidder whose proposal is deemed most advantageous to Luzerne County.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix A-2

OFFICE SUPPLIES FOR LUZERNE COUNTY & THE AGENCIES

IN ACCORDANCE WITH THE SPECIFICATIONS AND INSTRUCTIONS TO RESPONDERS, I/WE

PROPOSE TO FURNISH AND DELIVER F.O.B. POINT OF DESTINATION FOR ALL LUZERNE

COUNTY BUILDINGS AND SENIOR CENTERS FOR OFFICE SUPPLIES AS NO OUTSIDE

DELIVERIES WILL BE ACCEPTED.

IF AWARDED THE VENDOR AGREES TO SET UP A WEBPAGE OR WEB PORTAL FOR LUZERNE

COUNTY AND ITS AGENCIES TO PLACE ORDERS ELECTRONICALLY UTILIZING PURCHASE

ORDERS (PO).

AFTER CONTRACTS ARE SIGNED AND EXECUTED, ALL DELIVERIES WILL BE CALLED FOR BY

LUZERNE COUNTY UTILIZING A PO AS THE NEED FOR THE ITEM ARISES. THE STATED

QUANTITIES ARE ESTIMATES ONLY AND LUZERNE COUNTY RESERVES THE RIGHT TO

INCREASE OR DECREASE THE QUANTITY ACCORDING TO DEMAND AND MAY REORDER AT

ANY TIME DURING THE CONTRACT PERIOD.

ALL BIDS MUST BE SUBMITTED VIA PENN BID OR THEY WILL BE REJECTED.

IF YOU CANNOT FILL THE ENTIRE ORDER AT THE TIME OF DELIVERY, PLEASE CALL THE

LUZERNE COUNTY PURCHASING DEPARTMENT AT 570-825-1501 OR EMAIL AT

PURCHASING@LUZERNECOUNTY.ORG TO ADVISE OF THE SHORTAGE OR BACK ORDER.

DO NOT CHANGE THE DESCRIPTION OF THE ITEMS ON THE CONTRACT OR WRITE ON THE

CONTRACT, IF SO THE CONTRACT WILL BE VOIDED.

I/WE HAVE READ THIS DISCLOSURE FORM, AND UNDERSTAND ITS CONTENTS, AS EVIDENCED

BY MY/OUR SIGNATURE(S) BELOW. THE CONTRACT WILL NOT BE AWARDED UNTIL SIGNED.

DATE: _____________________ SIGNATURE: ______________________

DISTRIBUTOR NAME: ______________________________________

ADDRESS: ______________________________________

CONTACT PERSON: _______________________________________

OFFICE PHONE # _________________________EXT._________

MOBILE PHONE# ______________________________________

FAX# ____________________________________

mailto:PURCHASING@LUZERNECOUNTY.ORG

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix A-3

DELIVERY INSTRUCTIONS

Deliveries will be made FOB to the following locations, as no outside deliveries will be accepted, which include all County buildings and Senior Centers. Deliveries will be made at times agreeable to the Luzerne County Purchasing Director, or the site administrator of the individual Senior Center. As stated above, no items will be delivered in bulk lots, unless requested, and there is no minimum order amount. Luzerne County will do its best to insure that deliveries will be consolidated and kept to as few as possible.

NAME OF BUILDING ADDRESS

911 100 Young St, Wilkes Barre, PA 18706 Luzerne County Courthouse 200 N. River St. Wilkes Barre, PA 18711 Domestic Relations 310 Market Street, Kingston, PA 18704 Domestic Relations- Hazelton Office 701 N. Church Street, Hazelton, PA 18201 Brominski Building -Family Court 113 West North St., 3rd Floor, Wilkes Barre, PA 18711

Luzerne County Correctional Facility 99 Water St. Wilkes Barre, PA 18711 LCCF- Work Release Building 100 Water St. Wilkes Barre, PA 18711

Courthouse Annex 153 N. River St. Wilkes Barre, PA 18711 Hazelton Annex 123 Warren St, West Hazelton, PA 18202

Human Services 111 N. Pennsylvania Ave. Wilkes Barre, PA 18711 Area Agency on Aging 111 N. Pennsylvania Ave. Wilkes Barre, PA 18711 Children & Youth 85 E. Union St, Wilkes Barre, PA 18711 Children & Youth 111 N. Pennsylvania Ave. Wilkes Barre, PA 18711 Children & Youth- Hazelton Office 8 W. Broad St, Suite 500, Hazelton, PA 18201 Mental Health & Developmental Services (MH/DS) 111 N. Pennsylvania Ave. Wilkes Barre, PA 18711 Drug & Alcohol 111 N. Pennsylvania Ave. Wilkes Barre, PA 18711 Penn Place Building 20 North Pennsylvania Ave., Wilkes Barre, PA 18711 Community Development 93 North State Street, Wilkes Barre, PA 18711 Emergency Management (EMA) 185 Water Street, Wilkes Barre, PA 18702 Veterans Affairs 61-63 Water Street, Wilkes Barre, PA 18702

Project Management/Operations/Engineering 1199 Wyoming Ave, Wyoming PA 18644

Road & Bridge 1199 Wyoming Ave, Wyoming PA 18644

Visitor's Bureau 200 Old Train Station Road, Wilkes Barre, PA 18702 Office of Law 200 Old Train Station Road, 2nd Floor, Wilkes Barre, PA 18702

Central Court 77 Water Street, Wilkes Barre, PA 18702

Records Retention/Coroner 85 Young Street, Wilkes Barre, PA 18706 Solid Waste Management 1199 Wyoming Ave, Wyoming PA 18644

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Deliveries will be made FOB to the following locations, as no outside deliveries will be accepted, which include all County buildings and Senior Centers. Deliveries will be made at times agreeable to the Luzerne County Purchasing Director, or the site administrator of the individual Senior Center. As stated above, no items will be delivered in bulk lots, unless requested, and

DISTRICT COURT (MAGISTRATE) OFFICES ADDRESS

District Court 11-1-01 100 North Hazle St, Wilkes Barre, PA 18702

District Court 11-1-02 100 North Hazle St., 2nd Floor Wilkes Barre, PA 18702

District Court 11-1-03 615 East Broad St, Hazleton, PA 18201

District Court 11-1-04 35 Broad St, Pittston, PA 18640

District Court 11-1-05 57 Russell Street, Edwardsville, PA 18704

District Court 11-1-06 2009 Wyoming Ave, Forty Fort, PA 18704

District Court 11-2-01 555 Exeter Ave, West Pittston, PA 18643

District Court 11-2-03 R. 1460 San Souci Pkwy., Wilkes Barre, PA 18706

District Court 11-3-01 33 West Union St, 2nd Floor Shickshinny, PA 18655

District Court 11-3-02 15 East Ridge St, Nanticoke, PA 18634

District Court 11-3-03 415 West Butler Drive, Drums, PA 18222

District Court 11-3-04 789 Airport Road, Suite 102, Hazle Township, PA 18202

District Court 11-3-06 321 South Mountain Blvd., Mountaintop, PA 18707

District Court 11-3-07 240 Johnson St, Wilkes Barre Twp., PA 18702

District Court 11-3-08 90 Maffett St, Plains, PA 18705

District Court 11-3-09 11 Carverton Road, Trucksville, PA 18708

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Deliveries will be made FOB to the following locations, as no outside deliveries will be accepted, which include all County buildings and Senior Centers. Deliveries will be made at times agreeable to the Luzerne County Purchasing Director, or the site administrator of the individual Senior Center. As stated above, no items will be delivered in bulk lots, unless requested, and

SENIOR CENTERS ADDRESS

Butler Township 411 West Butler Drive, Drums, PA 18222

Freeland 701 Chestnut St, Freeland, PA 18224

Friedman Jewish Community Center 613 S.J. Strauss Lane, Kingston, PA 18704

Mountaintop Wright Manor, 460 South Main Road, Mountaintop, PA 18707

Pittston 441 North Main St, Pittston, PA 18640

Plymouth Dan Flood Towers, 160 East Main St, Plymouth, PA 18651

Charles T. Adams 5 East Market St, Wilkes Barre, PA 18701

Dallas 1158 Twin Stacks Drive, Dallas, PA 18612

Falls 2813 Sullivans Trail, Falls, PA 18615

Hazleton 24 East Broad St, Hazleton, PA 18201

Kingston 335 Third Avenue, Kingston, PA 18704

Lee Park 140 Lee Park Ave., Wilkes Barre, PA 18702

Rose Tucker 145 East Green St, Nanticoke, PA 18634

Plains 50 Second St, Plains, PA 18705

Shickshinny 19 West Vine St, Shickshinny, PA 18655

Wyoming County 101 Dymond Terrace, Tunkhannock, PA 18657

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix A-4

BID SHEET FOR OFFICE SUPPLIES CONTRACT PERIOD 1-1-27 TO 12-31-27

NO ITEM APPROX AMT UNIT PRICE TOTAL PRICE

#33 RUBBER BANDS- 1/4 LB BOX

250 BXS

#18 RUBBER BANDS-1/4 LB BOX

200 BXS

7" RUBBER BANDS- 1/4 LB BOX

150 BXS

#1 PAPER CLIPS- 100/BX

600 BXS

GIANT PAPER CLIPS- 100/BX

600 BXS

MINI BINDER CLIPS- 12PKS/BX

75 BXS

SMALL BINDER CLIPS- 12PKS/BX

75 BXS

MEDIUM BINDER CLIPS- 12PKS/BX

75 BXS

LARGE BINDER CLIPS- 12PKS/BX

40 BXS

COMPRESSED AIR- 2/PK

5 BXS

6 X 9 CLASP ENVELOPES-- 100/BX

25 BXS

12 9 X 12 CLASP ENVELOPES--

100/BX

300 BXS

13 10 X 15 CLASP ENVELOPES--

100/BX

125 BXS

14 11 1/2 X 14 1/2 CLASP

ENVELOPES-- 100/BX

100 BXS

15 #10 PLAIN WINDOW ENVELOPES-

500/BX

75 BXS

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

NO

ITEM

APPROX AMT UNIT PRICE TOTAL PRICE

16 #10 ENVELOPES- NO WINDOW-

500/BX

75 BXS

INTER-DEPARTMENTAL

ENVELOPES-2 SIDED PRINTING,

PUNCHED HOLES, 20 LB STOCK

BROWN KRAFT/BUTTON

STRING 100/BX

100 BXS

18 FOLDERS, 1/2 CUT LETTER-11

PT. MANILA 100/BX

200 BXS

19 FOLDERS, 1/2 CUT LEGAL-11

20 FOLDERS, 1/3 CUT LETTER-11

21 FOLDERS, 1/3 CUT LEGAL-11

22 FOLDERS, 1/5 CUT LETTER-11

23 FOLDERS, 1/5 CUT LEGAL-11

5 1/2" EXPANDING MINILA

LEGAL FILE JACKETS - 8 1/2" X

14" 50/BX

50 BXS

STANDARD GREEN HANGING

FILE FOLDERS 1/3 TAB CUT

LEGAL- 25/BX

STANDARD GREEN HANGING

FILE FOLDERS 1/3 TAB CUT

LETTER- 25/BX

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

27 STANDARD GREEN

HANGING FILE FOLDERS

1/5 TAB CUT LEGAL- 25/BX

STANDARD GREEN

HANGING FILE FOLDERS

1/5 TAB CUT LETTER-

25/BX

29 1 1/2" X 2 YELLOW SELF

STICK NOTEPADS-12-100

SHEET NOTES PK

200 DZ

3" X 3" ASSORTED

COLORS SELF STICK

NOTEPADS-12-100 SHEET

NOTES PK

31 3" X 3" YELLOW POP UP

SELF STICK NOTEPADS-

12-100 SHEET NOTES PK

6 X 9 GREGG RULED

STENO BOOKS-60

SHEETS/BOOK 12

BOOKS/PK

25 DZ

8" X 12 1/2" CANARY

LEGAL PADS-WIDE RULED

PERFORATED, MUST

HAVE TAB ACROSS TOP

50 SHEETS/PAD – 12

PDS/PK

8" X 12 1/2" WHITE LEGAL

PADS-WIDE RULED

PERFORATED, MUST

HAVE TAB ACROSS TOP

50 SHEETS/PAD – 12

15 DZ

8" X 14 1/2" WHITE LEGAL

PADS-WIDE RULED

PERFORATED, MUST

HAVE TAB ACROSS TOP

50 SHEETS/PAD – 12

15 DZ

8" X 14 1/2" CANARY

LEGAL PADS-WIDE RULED

PERFORATED, MUST

HAVE TAB ACROSS TOP

50 SHEETS/PAD – 12

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

5" X 8" CANARY JUNIOR

LEGAL PADS-LEGAL

RULED PERFORATED,

MUST HAVE TAB ACROSS

TOP 50 SHEETS/PAD – 12

5" X 8" WHITE JUNIOR

LEGAL PADS-LEGAL

RULED PERFORATED,

MUST HAVE TAB ACROSS

TOP 50 SHEETS/PAD – 12

39 SPIRAL NOTEBOOK - 5

SUBJECT-PERFORATED

WIDE RULED 10 ½” X 8”

PER DZ

40 SPIRAL NOTEBOOK - 1

SUBJECT-PERFORATED

WIDE RULED 10 ½” X 8”

PER DZ

41 BLACK CHISEL POINT

MARKERS BID/DZ

50 DZ

42 BLACK FINE TIP MARKERS

BID/DZ

43 BIC ROUND STICK MED

POINT PEN BLUE BID/DZ

125 DZ

44 BIC ROUND STICK MED

POINT PEN BLACK BID/DZ

45 BIC ROUND STICK MED

POINT PEN RED BID/DZ

CHISEL TIP

HIGHLIGHTERS- YELLOW

75 DZ

HIGHLIGHTERS- PINK

HIGHLIGHTERS- BLUE

HIGHLIGHTERS- GREEN

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

CHISEL TIP

HIGHLIGHTERS- ORANGE

CHISELTIP

HIGHLIGHTERS-

ASSORTED COLORS

BROAD TIP

HIGHLIGHTERS- YELLOW

HIGHLIGHTERS- PINK

HIGHLIGHTERS- BLUE

HIGHLIGHTERS- GREEN

HIGHLIGHTERS- ORANGE

HIGHLIGHTERS-

ASSORTED COLORS

58 8" SCISSORS 4 DZ

59 CORRECTION TAPE

DRYLINE GRIP

(PAPERMATE ONLY)

100 DISP

60 DESK TOP STAPLER 50 EACH

61 STANDARD STAPLES

5000/BX

250 BXS

62 DESK TOP TAPE

DISPENSER

5 DZ

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

TRANSPARENT MENDING

TAPE 3/4"X1296" WRITE

ON TAPE

3000 ROLLS

64 ADDING MACHINE ROLLS

2 1/4"

50 ROLLS

65 NCR ADDING MACHINE

ROLLS 2 1/4"

50 ROLLS

LASER LABELS 1 X 2 5/8",

30 LABELS SHEET-100

SHEETS/BX, WHITE/SELF

ADHESIVE

75 BXS

LEGAL/LETTER - ITEM

#UNV95223 UNIVERSAL

ECONOMY STORAGE BOX

WITH LIFT- 0FF LID 12/CT

75 CARTONS

STORAGE BOXES W/LIDS

12" X 10" X 24" 12/PK

ITEM# UNV95220

10 PKS

BANKER BOXES

ITEM#FEL00311- LETTER

WHITE/BLUE 6/CT

50 CARTONS

BANKER BOXES

ITEM#FEL00312- LEGAL

WHITE/BLUE 6/CT

BANKER BOXES BUTTON

TIE- ITEM#FEL00705-

LEGAL- WHITE BLUE 12/CT

BANKER BOXES BUTTON

TIE- ITEM#FEL00704- -

LETTER-WHITE BLUE

12/CT

73 CHAIR MAT W/LIP 45 X 53 25 EACH

TOTAL BID FOR OFFICE SUPPLIES: $__________________________________

Date: _______________________ Signature: ________________________

Company Name: ________________________________________

Address: ________________________________________

Phone Number: ________________________________________

Email: ________________________________________

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix B - QUESTIONNAIRE FORM

** IF A QUESTION DOES NOT APPLY TO YOUR COMPANY PLEASE MARK N/A FOR NOT

APPLICABLE**

Entity Name _____________________________________________________

Address _________________________________________________________

Telephone ______________ Fax _______________ Email _________________

Website _________________________________________________________

Entity Type: ☐ Individual Name ___________________________________

☐ Partnership Partner Names ___________________________

☐ Corporation Name ___________________________________ State of Incorporation ______________________

Contact Name _____________________________________________________

Telephone ______________ Fax _______________ Email _________________

How long have you been in business? _____

Can you deliver/service to all locations in the County? ☐ Yes ☐ No

Can you deliver/service within two (2) business days after receiving order? ☐ Yes ☐ No

Is your company capable of notifying the County of partial shipments? ☐ Yes ☐ No

Please list two business references that you currently work with:

1. Name ________________________________ Contact ________________________________

Telephone ______________ Fax _____________ Email ________________

2. Name ________________________________ Contact ________________________________

Telephone ______________ Fax _____________ Email ________________

NOTE: PLEASE ATTACH A BRIEF RESUME LISTING RESPONDER’S EXPERIENCE PROVIDING

THE GOODS/SERVICES REQUESTED IN THIS SOLICITATION TO GOVERNMENT ENTITIES.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix C - Non-Collusion Affidavit State of _________________________________

County of _______________________________

__________________________, being first duly sworn, deposes and says that:

(1) She/He is the____________________________________ (owner, partner, officer, representative or agent) of the Responder that has submitted the attached bid/proposal.

(2) She/He is fully informed with respect to the preparation and contents of the attached submission and of all pertinent circumstances respecting such submission.

(3) Such submission is genuine and is not part of any conspiracy, collusion, or deception.

(4) Neither the said Responder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Responder, firm or person to submit a collusive or sham bid/proposal in connection with the contract for which the attached response has been submitted or to refrain from proposing in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Responder, firm or person to fix the price or prices in the attached response or of any other Responder, or to fix any overhead, profit or cost element for the prices or the bid/proposal price of any Responder, or to secure, through any collusion, conspiracy, connivance, or unlawful agreement, any advantage against the County or any person interested in the proposed contract; and the price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Responder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(5) The price(s) and amount of this bid/proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, Responder, or potential Responder.

(6) Neither the price(s) nor the amount of this bid/proposal, and neither the approximate price(s) nor the approximate amount of this bid/proposal, have been disclosed to any other firm or person who is a Responder or potential Responder, and they will not be disclosed before bid/proposal opening.

(7) No attempt has been made or will be made to induce any firm or person to refrain from submitting a bid/proposal on this contract, or to submit a bid/proposal higher than its bid/proposal, or to submit any intentionally high or noncompetitive bid/proposal or other form of complementary bid/proposal.

(8) The bid/proposal of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid/proposal.

(9) The above representations are material and important and will be relied on by Luzerne County in awarding the contract(s) for which this bid or proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Luzerne County of the true facts relating to the submission of bids or proposals for this contract.

(Signed) ________________________________________

(Name) ________________________________________

(Title) ________________________________________

Subscribed and sworn to before me this _______day of _________, 20_________

Name Title My commission expires ________________

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix D – GENERAL TERMS AND CONDITIONS

1. DEFINITIONS.

i. ‘Solicitation Documents’ includes all documents in the Solicitation including all Appendices.

ii. The terms ‘Response’, ‘Bid’, ‘Proposal’, and ‘Submission’ refer to the

Responder’s response to the Solicitation.

2. All Solicitation Documents and Responder’s response are incorporated herein by reference as if set forth at length. In the event there is a conflict in any term or terms between these General Terms and Conditions and any other Solicitation Document and/or Responder’s bid/proposal, the order of precedence shall be as follows: (1) Contract (if applicable), (2) Appendix A, (3) These General Terms and Conditions, (4) any other Solicitation Document, and (5) Responder’s Response.

3. TERM OF AGREEMENT. The term of this Agreement between the parties is as identified in Appendix A.

4. EARLY TERMINATION. This Agreement can be terminated for convenience by the County upon sixty (60) days’ written notice. In the event that this Agreement is terminated, the County will compensate Vendor only for work completed/goods delivered and Vendor shall be responsible for delivery of all deliverables up to the date of termination.

5. This Agreement shall not be considered exclusive as to the goods/services that are the subject of this Agreement. Luzerne County reserves the right to make purchases from and/or engage the services of other vendors and/or service providers for substantially similar or identical goods/services if it is determined in the sole discretion of Luzerne County to be in its best interest.

6. COUNTY’S RIGHT TO AUDIT. Luzerne County reserves the right for Luzerne

County and/or the Luzerne County Manager and/or their respective designees to perform financial and/or performance audits on any purchase, sale, award, contract, or other transactions involving Luzerne County. Therefore, any party to a purchase, sale, award, contract or other transaction involving Luzerne County must grant to the Luzerne County Controller and/or the Luzerne County Manager and/or their respective designees reasonable access to any property and/or equipment purchased in whole or in part with Luzerne County funds and must grant reasonable access for review, inspection and reproduction of any and all financial, employment and/or other records of the vendor, contractor, subcontractor or other entity deemed relevant by the Luzerne County Controller and/or Luzerne County Manager.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

7. REQUIRED INSURANCE. Vendor shall be responsible for furnishing and maintaining insurance in accordance with the specifications below and shall provide a certificate of insurance prior to the contract start date as evidence that the required insurance is in place and meets the following coverage and limit requirements:

a. COMMERCIAL GENERAL LIABILITY – policy to include premises and operations, products/completed operations and blanket contractual liability – the contractual section of the coverage must cover this Agreement. Limits apply on a per project / per location basis:

☒ $1,000,000 Each Occurrence Limit / $3,000,000 General Aggregate Limit / $3,000,000 Products and Completed Operations Aggregate Limit

☐ Not required

b. AUTOMOBILE LIABILITY – to include owned, non-owned and hired vehicles:

☒ $1,000,000 Combined Single Limit

c. EXCESS (UMBRELLA) LIABILITY – coverage is to be in an umbrella form. Any restrictions or limitations in coverage should be specified on the certificate of insurance:

☒ $2,000,000 Each Occurrence Limit / $2,000,000 Aggregate Limit

d. WORKER’S COMPENSATION STATUTORY AND EMPLOYER’S LIABILITY:

Worker’s Compensation coverage shall be in an amount which shall be the greater of that required by law or the amount indicated below.

☒ $100,000 Bodily Injury by Accident – each accident / $100,000 Bodily Injury by Disease – each employee / $500,000 Bodily Injury by Disease – policy limit

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

e. PROFESSIONAL LIABILITY:

☒ $1,000,000 Each Occurrence Limit / $3,000,000 General Aggregate Limit

☐ Not required

f. CANCELLATION CLAUSE: (Must be reflected on the Insurance Certificate)

Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.

g. CERTIFICATE HOLDER: “COUNTY OF LUZERNE”

h. ADDITIONAL INSURED: (Must be reflected on the Insurance Certificate) The

County of Luzerne, its Council, employees, directors, officers, departments, and divisions shall be included as additional insured on Liability Policies on a primary and non-contributory basis with respect to the work performed for this Agreement.

i. A Waiver of Subrogation applies to Liability and Worker’s Compensation policies, where allowed by law.

8. INDEMNIFICATION, HOLD HARMLESS.

Vendor agrees to indemnify, defend, and hold harmless Luzerne County and its officers, agents, and employees against any and all losses, claims, causes of action, judgments, and expenses including, but not limited to, reasonable attorney’s fees/defense costs, resulting from or arising out of (a) performance or breach of this Agreement by Vendor; or (b) any act, error, or omission on the part of the Vendor, its agents, employees, participants, subcontractors, or anyone acting under their direction, control, or on their behalf in connection with, or incident to their performance of this Agreement, except to the extent that such claims, losses, causes of action, judgments, demands, and expenses result solely from the negligent acts or omissions or willful misconduct of the County of Luzerne, or its officers, employees, or agents.

9. LEGAL CONSTRUCTION. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions hereof and the Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained herein.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

10. AMENDMENT. No amendment, modification, or alteration of the terms hereof shall be binding unless the same be in writing, dated subsequent to the date hereof, and be duly executed by the parties hereto.

11. APPLICABLE LAW. This Agreement shall be construed under and in accordance with the laws of the Commonwealth of Pennsylvania and all obligations of the parties created hereunder are performable in Luzerne County, Pennsylvania, and any suit arising hereunder shall be brought only in the Luzerne County Court of Common Pleas or the United States District Court for the Middle District of Pennsylvania.

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix E – PROPOSED CONTRACT (If Applicable)

N/A

Luzerne County IFB/RFP COMBINED 06022026 FIND US AT: www.luzernecounty.org/procurement

Appendix F – Signature Page and Certification

To the County Manager:

I, the undersigned, being a duly authorized representative of the below-named entity, submit for your consideration this response to supply the goods and/or services specified in this response to Luzerne County’s Solicitation. I also understand and agree that this response may not be withdrawn for a period of sixty (60) days after the date of opening.

I shall, if my response is successful, agree to the General Terms and Conditions contained in Appendix D as well as the terms of the written contract, if required by the County, which I will execute within sixty (60) days of the date I am notified of contract award. I also agree to furnish any required bid security and/or performance bond, if applicable, in accordance with the Solicitation Documents.

By signing below, I affirm that I am duly authorized to execute this response on behalf of the below-named entity. I certify that all information provided in my response and any accompanying documentation is accurate, truthful, and complete. I acknowledge that I have read and agree to abide by all terms, conditions, and specifications outlined in the Solicitation, all appendices, and any amendments thereto. I understand that any false statements or misrepresentations may result in disqualification of my response and potential legal action. I also confirm that the entity I represent is in compliance with all applicable laws, regulations, and ordinances related to this submission.

Date: _______20____

Entity Name

Authorized Representative Name and Title

Signature of Authorized Representative