Office Furniture-NLSD

The City of Philadelphia is soliciting quotes for office furniture as a micro purchase (Bid B2727783) with quotes due August 22, 2026. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award consideration.

Delivery is FOB Destination to the South Philadelphia Branch at 1700 South Broad Street, Philadelphia, PA 19145. All shipping and freight charges must be included in quoted prices; no pricing modifications are permitted after bid opening. If vendors propose alternative products, they must provide brand and model numbers with comprehensive supporting documentation. Full compliance with all specifications is mandatory.

The maximum contract value is less than $45,000, adjusted annually by CPI-U percentage increase from January 1, 2020, rounded to the nearest $1,000. The contract term is limited to 365 days from issuance of a purchase order. Quotes must remain valid for 60 days from submission.

Quotes must be submitted electronically through PHLContracts at www.PHLContracts.phila.gov. Vendors must complete all mandatory fields in the system (General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs), enter unit costs for each listed item, accept terms and conditions, and submit a signed Consent and Authorization Agreement prior to bid closing. The LGBTQ Applicant Data Form is optional. A Seller Administrator must confirm submission by selecting "Yes" in the Consent and Authorization Agreement Confirmation category.

The City requires general liability insurance of a minimum $500,000 per occurrence, workers' compensation at statutory limits, and automobile liability of $300,000 per occurrence. The contractor must comply with Philadelphia nondiscrimination ordinances, ethics requirements, tax requirements, and protected health information regulations. Payment is made via electronic deposit only after delivery and City approval, with invoices submitted under the exact entity name on the purchase order.