OAC Janitorial Services & Supplies

The City of Dallas Office of Arts and Culture (OAC) is seeking a janitorial services contractor through a Request for Competitive Sealed Proposals (RFCSP) for a five-year Indefinite Delivery/Indefinite Quantity (ID/IQ) service agreement with three optional one-year renewals. The contract will cover janitorial services for seven cultural facilities, including Bath House Cultural Center, Juanita J. Craft Civil Rights House, Latino Cultural Center, Majestic Theatre, Moody Performance Hall, Oak Cliff Cultural Center, and South Dallas Cultural Center. Proposers must demonstrate at least three years of experience cleaning large public assembly facilities, maintain a local operations center within 50 miles of Dallas City Hall, and provide comprehensive staffing, management, materials, and equipment for daily and event-based cleaning. The solicitation requires flexible staffing to accommodate varied operational hours, including nights, weekends, and holidays, with potential for cleaning up to 24 people during simultaneous events. Evaluation criteria include experience (30 points), approach (30 points), cost and timeframe (35 points), and local preference (5 points), with a wage floor requirement of $23.06 per hour for employees. The proposal is due by December 19, 2025, with the City reserving the right to reject any or all proposals.

The contract includes provisions for local workforce participation, with a voluntary demographic reporting form that captures team composition and subcontractor details. While not a specific DBE or HUB-required project, the City emphasizes workforce diversity and local business involvement. Contractors must provide comprehensive insurance coverage, including Workers' Compensation ($500,000), Business Automobile Liability ($500,000), and Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate). Successful bidders will need to meet strict insurance and bonding requirements, with potential performance and payment bonds up to 25% of the annual contract value. Background checks for employees are mandatory, and the contract includes potential payment deductions for non-performance. While a specific contract value is not explicitly stated, the solicitation indicates the contract is valued over $50,000, with the potential for significant financial commitment over the five-year term. The City will award the contract to the most advantageous proposer, considering both technical capabilities and cost-effectiveness.