Nursing Services

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB) located in Romney, Hampshire County, is issuing a Competitive Request for Quotation (CRFQ) for comprehensive nursing services to establish an open-end master agreement. The procurement seeks qualified nursing service providers to deliver assessment, health promotion, and maintenance services for students enrolled at WVSDB across 18 line items covering three nursing classifications: Registered Nurses with Bachelor of Science degrees (RN-BSN), Registered Nurses (RN), and Licensed Practical Nurses (LPN). Services must be provided across multiple shift patterns including day shifts (8:00 AM–4:00 PM Monday–Friday), evening shifts (4:00 PM–12:00 AM Monday–Friday), overnight shifts (12:00 AM–8:00 AM Monday–Friday), weekend shifts (up to 12 hours Saturday and Sunday), overtime hours, and holiday coverage. Each line item is estimated at 200 hours for bidding and evaluation purposes only, with actual hours not guaranteed and subject to variation based on operational needs. Vendors must bid on all 18 positions to be considered responsive and submit unit pricing on a daily rate basis using the WV-PRC-CRFQ-002 form along with their FEIN and principal contact information. The solicitation was issued on February 19, 2026, with a questions deadline of February 17, 2026 at 2:30 PM EST and proposal closure on March 3, 2026 at 1:30 PM, with submissions directed to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The evaluation methodology utilizes a lowest-bid vendor-selection approach whereby the lowest-priced vendor receives initial staffing requests, with subsequent requests proceeding to the next-lowest bidder if the primary vendor cannot provide available staff. Interested vendors should contact James W. Atkins at (304) 558-0094 or james.w.atkins@wv.gov for inquiries.

No set-asides for minority-owned, women-owned, or disadvantaged business enterprises are explicitly identified in the solicitation documents, and no local vendor preference exists. The solicitation does not identify an incumbent contractor, indicating this is a new contract rather than a renewal of existing services. This is a new procurement without specified incumbent vendor information or established infrastructure requirements for integration. Vendors must demonstrate current licensure in their respective nursing classifications and provide resumes and proof of current licenses for all potential applicants before assignment. Selected applicants must be able to attend pre-training within five business days of request and will be compensated during the training period. The school will provide orientation to contracted nursing staff, and nurses will follow the school calendar with no hours provided during school closures, operating on a monthly schedule completed two weeks in advance with as-needed coverage available on as little as two hours' notice. The estimated budget for this contract is not specified in the solicitation documents and will vary based on actual operational needs and hours utilized.