CRFQ DBS2600000009 - Addendum No. 1.PDF

Date Printed: Feb 19, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Medical

Proc Folder: 1897869 Reason for Modification:

Doc Description: Nursing Services Addendum No. 1

Vendor questions and Responses

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2026-02-19 2026-03-03 13:30 CRFQ 0403 DBS2600000009 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

James W Atkins

(304) 558-0094 james.w.atkins@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Feb 19, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

ADDENDUM NO. 1

Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community

The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Schools for the Deaf and the Blind (WVSDB) to establish an open-end contract for services to provide comprehensive nursing services of assessment, and promotion and maintenance of health for students enrolled at the West Virginia Schools for the Deaf and the Blind (WVSDB), located in Romney, WV., per the attached bid requirements, terms & conditions and specifications.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

BLIND

301 EAST MAIN ST 301 EAST MAIN ST

ROMNEY WV ROMNEY WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 RN BSN Nursing Services - Day Shift (8:00am -

4:00pm) M-F

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Day Shift (8:00am - 4:00pm) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 RN BSN Nursing Services - Evening Shift

(4:00pm - 12:00am)

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Evening Shift (4:00pm - 12:00am) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 RN BSN Nursing Services - Overnight

(12:00am - 8:00am) M-F

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overnight (12:00am - 8:00am) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 RN BSN Weekend Shift up to 12 hours Sat &

Sun

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Weekend Shift (up to 12 hr shift) Saturday & Sunday.

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 RN BSN Nursing Services - Overtime 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overtime

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 RN BSN Nursing Services - Holiday 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Holiday

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 RN Nursing Services - Day Shift (8:00am -

4:00pm)

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Day Shift (8:00am - 4:00pm) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 RN Nursing Services - Evening Shift (4:00pm -

12:00am)

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 RN Nursing Services - Overnight (12:00am -

8:00am) M-F

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overnight (12:00am - 8:00am) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 RN Weekend Shift up to 12 hours Sat & Sun 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 RN Nursing Services - Overtime 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overtime

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 RN Nursing Services - Holiday 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Holiday

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 LPN Nursing Services - Day Shift (8:00am -

4:00pm)

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Day Shift (8:00am - 4:00pm) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 LPN Nursing Services - Evening Shift (4:00pm -

12:00am)

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 LPN Nursing Services - Overnight (12:00am -

8:00am) M-F

200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overnight (12:00am - 8:00am) M-F

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 LPN Weekend Shift up to 12 hours Sat & Sun 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

Date Printed: Feb 19, 2026 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 LPN Nursing Services - Overtime 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Overtime

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 LPN Nursing Services - Holiday 200.00000 EA

Comm Code Manufacturer Specification Model #

85101601

Extended Description:

Nursing Services - Holiday

Hours are estimated quantities for bidding and evaluation purposes only. Hours are not guaranteed and may be more or less.

SCHEDULE OF EVENTS

Line Event Event Date 1 Questions Due at 2:30pm EST. 2026-02-17

SOLICITATION NUMBER: CRFQ DBS26*09

Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ X ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

1. Vendor questions and Responses

No other changes

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as

Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an

Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ DBS2600000009

Questions

1. Is this a new contract or renewal of an existing contract?

A: New

2. In order to be considered responsive for this solicitation, is it mandatory to bid on all positions?

A: Yes, you will need to provide pricing information for all positions.

3. What is the estimated budget for this contract?

A: Budget will vary based on need.

4. Is it mandatory to subcontract?

A: No

5. Could you please provide information on the daily duration of shifts required for the necessary professions? For example, the number of hours per day?

A: Most shifts are 8 hours, but some may be 12.

6. What is required to be submitted in the response, aside from price?

A: Please read the solicitation for details on requirements.

7. Is it anticipated that the three awarded vendors will divide the estimated number of hours in the CRFQ? Or are those estimated hours per vendor?

A: As stated n 5.1 “The vendor selection method will be based on the lowest bid vendor first, if this vendor does not have available nurses at time of request, then the next lowest bidder will be selected”

8. Can you confirm that it is acceptable to respond through WV Oasis?

A: Yes

9. Are resumes and licensures for nurses required for response to the CRFQ?

A: Resumes and licensures are required for verification before they can be assigned to the school.

10. Is the contracted agency responsible for providing orientation to the skilled nurse staff, or will the school/district orient new nurse staff?

A: The school will provide orientation.

11. Will the skilled nurse staff document care for the student on forms provided by the school/district?

A: Yes we use pen and paper and document on nurse's notes and MARS.

12. Is there any expectation for the contracted agency to provide supervision of the contracted school staff? If yes, how often?

A: No, we have a full time RN BSN who supervises. If there is an issue with a nurse, the contracted agency would need to follow their procedures.

13. Is there a district nurse for the schools? How would they be involved as far as physicians’ orders are concerned?

A: Per the solicitation, there is only ONE school and the school has a full-time school nurse. We collaborate a lot with student's individual providers. Not very often does orders come in from a doctor, but those are orders would be communicated to any of the nurses.

14. What is your projected spend on nursing services in the 2026 and 2027 school year?

A: Spend will vary based on need.

15. How many RN with BSNs do you anticipate needing in 2026 and 2027 school year? How many RNs with BSNs do you need by shift?

A: At this time we have we do not have a need for an RN BSN. The school only has to have one total.

16. How many RN do you anticipate needing in 2026 and 2027 school year? How many RNs do you need by shift?

A: Possibly one

17. How many LPNs do you anticipate needing in 2026 and 2027 school year? How many LPNs do you need by shift?

A: Up to two

18. Will contracted nurses have a consistent schedule with full-time 40 hours per week?

A: Nurses follow the school calendar. If there is no school, then no hours will be given.

19. Will contracted nurses be utilized per-diem and on an as-needed basis?

A: Contracted nurses will be paid a daily rate and for the most part will be given a schedule to follow. The monthly schedule is completed two weeks before the start of the next month. Call offs or additional coverage would be considered as-needed and could be with as little as two hours notice.

20. How many nurses overall did you need in the 2025 and 2026 school year?

A: Possibly one.

21. Can the Agency please explain how contract needs will be disseminated to awarded vendors post-implementation?

A: As stated n 5.1 “The vendor selection method will be based on the lowest bid vendor first, if this vendor does not have available nurses at time of request, then the next lowest bidder will be selected”

22. Can the Agency please describe the supplies and materials that contracted providers will have access to at the Agency? (Wi-Fi, computer access, testing material, office supplies, etc.)?

A: Office supplies, medical supplies, Wifi

23. What supplies are required of vendor-supplied staff (e.g., laptops, cell phones, etc.)?

A: Contracted providers aren't usually provided access to our computers, so laptop

24. Can the Agency please provide a Job Description and qualifications for the solicited positions?

A: Please read 3.1 and 4.1 in the solicitation.

25. Please confirm whether current staff may be eligible to transition to the newly awarded vendor(s).

A: No.

26. Can the agency provide historical utilization data for the past two to three years, including total hours worked, number of nurses by discipline (e.g., RN, LPN), and any seasonal or peak demand trends?

A: No we can not provide that.

27. Please clarify the meaning of “as needed” staffing in terms of expected weekly hours, advance scheduling notice, minimum guaranteed hours (if any), and typical response time expectations for filling requests.

A: . The monthly schedule is completed two weeks before the start of the next month. Call offs or additional coverage would be considered as-needed and could be with as little as two hours notice.

28. Please clarify how the open-end multiple award structure will be administered in practice.

A: As stated n 5.1 “The vendor selection method will be based on the lowest bid vendor first, if this vendor does not have available nurses at time of request, then the next lowest bidder will be selected”

29. Will service requests be issued based on lowest evaluated price first, rotational distribution among awarded vendors, or based on vendor availability and performance?

A: As stated n 5.1 “The vendor selection method will be based on the lowest bid vendor

30. If the lowest-priced vendor cannot supply staff, how will the next vendor be selected (e.g., sequential ranking, rotation, or other method)?

A: As stated n 5.1 “The vendor selection method will be based on the lowest bid vendor

31. Does the solicitation or state procurement policy formally define the term “open-end” as it applies to this contract?

A: “open-end” means that we do not know the spend over the term of the contract and could vary from year to year based on need.

32. Vendor must submit resumes for all potential applicants within five (5) business days of the request. Selected applicants MUST attend pre-training with specific days and times provided to the vendor.

A: This is correct.

33. How long is the pre-training? Will selected applicants be paid during pre-training?

A: Length may vary based on experience and they would be paid.

34. Do we need to add any technical response?

35. Can you please suggest what do we need to return with our response? Do we need to return complete solicitation documents after filling in it?

36. Do we only need to return pricing and filling forms that are available in the solicitation document? If yes, please suggest which forms do we need to return in order to comply with it?

A: Please read the solicitation for details on requirements.

37. What is the expected turnaround time for vendors to submit candidate résumés after receiving a job request?

A: 5 business days

38. Is there any local vendor preference?

A: No

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ DBS26*09

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.