NS26-88 Sandy City - 2026 City Events - Production Services (Audio, Lighting & Staging)

Sandy City, located in Salt Lake County, Utah, is issuing an Invitation for Bid (IFB) for comprehensive 2026 City Events Production Services covering audio, lighting, and staging. The procuring agency seeks a single qualified vendor to serve as the primary event production provider throughout the 2026 calendar year, capable of delivering complete production services for multiple events including the 4th of July Celebration (the largest event), Balloon Festival/Glow, Sandy Heritage Festival, and Light Up the Cairns, though the event schedule and scope may change with potential additions or cancellations. The vendor must provide all necessary labor, equipment, delivery, setup, operation, troubleshooting, and teardown services, with minimum requirements including clear and balanced audio coverage with on-site technicians, appropriate staging solutions with safe access provisions, and performance area lighting with dedicated on-site lighting technicians for both outdoor and indoor events of varying sizes and complexity. The vendor shall supply all power distribution and cabling systems, develop contingency plans for outdoor weather delays, and comply with all City safety requirements and site restrictions. Pricing structure should include base package pricing tiers for small, medium, and large events, hourly labor rates for additional staffing, equipment add-on rates, and on-call or standby rates for extended event schedules. The deadline for submitting written questions is February 19, 2026, at 11:30 AM Mountain Time, with all bid submissions due by February 23, 2026, at 11:30 AM Mountain Time. All submissions and inquiries must be directed to https://sandycity.ionwave.net/Login.aspx, with a 1GB limit on single file uploads.

The solicitation document does not specify any set-aside designations, disadvantaged enterprise restrictions, or limitations on organization types eligible to respond, indicating that the procurement is open to qualified vendors without special restrictions. No incumbent vendors or current contractors are identified in the available materials, and no existing infrastructure or technology integration requirements are specified in the advertisement. The contract award determination and details will be handled directly by Sandy City and will not be posted on the state procurement website; interested parties must contact Sandy City directly as identified in the complete solicitation documents. Vendors are required to acknowledge all addendums posted to the Sandy City website and the Utah Public Procurement Place (U3P) in their proposal responses. The specific award value or budget range for this contract opportunity is not disclosed in the public advertisement, and potential bidders should review the complete solicitation documents available through the Sandy City portal for comprehensive pricing and contractual details.