1-CP Advertisement for Bid Only 2026 City Events Production Services (Audio, Lighting, Staging).pdf
PDF 165 KB Posted
- Solicitation number
- NS26-88
- Issued by
- Salt Lake County, Utah
About this file
This is an Advertisement for Bid issued by Sandy City, Utah, for 2026 City Events Production Services encompassing audio, lighting, and staging. Sandy City seeks qualified vendors to provide comprehensive event production services throughout the 2026 calendar year, including audio production, lighting, staging, and related technical support for both outdoor and indoor events of varying sizes and complexity. The anticipated events include the 4th of July Celebration (the largest event), Balloon Festival/Glow, Sandy Heritage Festival, and Light Up the Cairns, though the event schedule, locations, and scope may change with potential additions or cancellations. Vendors must submit bids for all listed events to be considered for award as the City's primary event production vendor. The City intends to identify one vendor capable of accommodating all stage, sound, and lighting needs across the full range of events. Questions must be submitted by February 19, 2026, at 11:30 AM Mountain Time, and bid submissions are due by February 23, 2026, at 11:30 AM Mountain Time. All submissions and inquiries should be directed to https://sandycity.ionwave.net/Login.aspx.
The vendor shall provide all necessary labor, equipment, delivery, setup, operation, troubleshooting, and teardown required to meet the City's event needs. Minimum production requirements include clear and balanced audio coverage with on-site technicians, appropriate staging solutions with safe access provisions, and performance area lighting with on-site lighting technicians. The vendor must supply all power distribution and cabling for their systems, develop contingency plans for outdoor weather delays, and comply with all City safety requirements and site restrictions. To support consistent pricing across events of varying size, the City may request base package pricing tiers for small, medium, and large events, hourly labor rates for additional staffing, equipment add-on rates, and on-call or standby rates for extended event schedules. Any addendums to the solicitation will be posted on the Sandy City website and the Utah Public Procurement Place (U3P), and vendors must acknowledge all addendums in their proposal responses.
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Text version
ADVERTISEMENT FOR BID ONLY
SANDY CITY
ADVERTISEMENT FOR INFORMATION FOR BID
2026 City Events – Production Services (Audio, Lighting & Staging)
Advertisement
Project: 2026 City Events – Production Services (Audio, Lighting & Staging)
SCOPE OF WORK
The City is seeking qualified vendors to provide event production services for a variety of City events during the 2026 calendar year. Services may include audio production, lighting, staging, and related technical support for outdoor and/or indoor events of varying size and complexity.
Vendors are encouraged to submit bids for all listed events. While each event may require a different level of production, vendors must bid each event to be considered for award as the City's primary event production vendor. The City's intent is to identify one vendor capable of accommodating all City stage, sound, and lighting needs across the full range of events.
The selected vendor(s) will be expected to serve as the production expert and provide all labor, equipment, delivery, set-up, operation, troubleshooting, and tear-down required to meet the City’s event needs.
Events may range from small neighborhood/community gatherings to large-scale events. The 4th of
July Celebration is anticipated to be the largest event.
Vendor is responsible for determining the appropriate equipment package and staffing levels to meet the City’s event needs and ensure professional production quality.
EVENT OVERFLOW
(Examples – subject to change)
The following events are provided to give vendors an understanding of typical City event needs. Event schedule, locations, and scope may change. Additional events may be added, and some events may not occur.
• 4th of July Celebration (largest event)
• Balloon Festival / Glow
• Sandy Heritage Festival
• Light up the Cairns
PRODUCTION REQUIREMENTS (Outcome Based)
Vendor shall provide all necessary equipment and staffing to meet the following minimum expectations, as applicable per event:
Audio
• Clear, balanced sound coverage appropriate for audience size and event footprint
• Microphones and mixing appropriate for speakers, announcements, and performances
• On-site audio technician(s) during event operations
• Ability to coordinate with performers/acts and accommodate basic rider needs
Staging
• Stage/platform solutions appropriate to the event and performance needs
• Safe access, steps, railings as required
• Load-in/load-out support and on-site technical coordination
Lighting
• Lighting appropriate for performance areas, presenters, and safety needs
• Ability to provide stage lighting and/or general area lighting depending on event
• On-site lighting technician(s) if lighting is used
General
• Vendor must provide all power distribution/cabling necessary for their systems unless otherwise specified by the City
• Vendor must provide contingency planning for outdoor events (wind/weather delays, equipment protection)
• Vendor must comply with all City safety requirements and site restrictions
OPTIONAL PRICING GUIDANCE
To support consistent vendor pricing across events of varying size, the City may request: Base package pricing tiers (small / medium / large event) Hourly labor rates for additional staffing Equipment add-on rates (as applicable) On-call or standby rates for extended event schedules
Sandy City will make the Information for Bid (“IFB”) available to any interested parties at:
https://sandycity.ionwave.net/Login.aspx.
Deadline for submittal of questions is 2/19/2026 11:30:00 AM (MT). All questions shall be submitted in writing to:
https://sandycity.ionwave.net/Login.aspx
All RFP’s or Bids should be summitted to:
Closing Date for bids is 2/23/2026 11:30:00 AM (MT)
Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.
https://sandycity.ionwave.net/Login.aspx
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