NS26-86 Sandy City - Design/Build Float for 2026 Parade Season

Sandy City, Utah is soliciting design/build services for a custom parade float for the 2026 parade season through a competitive Request for Proposal process. The primary deliverable is a fully designed and constructed parade float built on an existing chassis with specified dimensions (82 inches wide by 128 inches long on the top level and 121 inches wide by 289 inches long on the bottom level) that embodies the theme "Patriotism and Play: a 250th Celebration," incorporating elements such as a pickleball court scene, iconic American symbols in cartoon style, and messaging celebrating America's, Utah's, and Sandy's 250th anniversaries. Vendors must submit designs to scale and in full color, provide references and photos of recent comparable floats, and ensure the completed float is delivered to Sandy City by May 27, 2026, at 3:30 p.m. (MT). The vendor is also responsible for all maintenance, upkeep, and repairs through the third week of August 2026, covering the entire parade season. Evaluation will be conducted on a 100-point scale with 40 points for design and theme alignment, 20 points for structural stability, 20 points for structural durability, and 20 points for insurance and compliance, with potential bonus points awarded at the committee's discretion for vendor presentations. Questions must be submitted by February 18, 2026, at 11:00 a.m. (MT), and all proposals are due by February 20, 2026, at 11:00 a.m. (MT), through the Sandy City online procurement portal at https://sandycity.ionwave.net/Login.aspx.

The solicitation documents do not specify set-aside designations or restrictions limiting participation to particular business categories or disadvantaged enterprises. No incumbent vendors or existing contractors are identified in the opportunity materials. The project budget is approximately $14,000, structured in three payment installments: $6,500 as a partial completion payment on a mutually agreed date, $5,500 upon timely delivery before May 27, 2026, and $2,000 upon successful completion of the 2026 parade season. Vendors should note that a $500 deduction per parade missed due to fault or negligence will be applied against the second and/or third payment installments. All RFP documents, submission portals, and any addendums are available through the Sandy City ionwave portal and will also be posted on the Utah Public Procurement Place (U3P) website. This opportunity is being administered directly by Sandy City, not the Utah Division of Purchasing, and inquiries or submissions should be directed to Sandy City through the designated online platform.