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SANDY CITY

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Design / Build Float for 2026 Parade Season

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Project: Design / Build Float for 2026 Parade Season

SCOPE OF WORK

The City has an existing chassis that must be used in the design of the float. The float has two levels, the top level where the driver’s head comes through is 82" wide and 128" long. The bottom level is 121" wide and 289" long. The designer/builder will have an approximate budget of $14,000 budget to accomplish the design and building of the float.

All designs must be submitted to the Purchasing Department to scale and in full color for approval.

This year's float theme is "Patriotism and Play: a 250th Celebration". We'd like the design to bring to life a creative representation of this year's theme with an overall fun/whimsical feeling.

Key Design Element Examples:

Float Concept Summary: Patriotism and Play: a 250th Celebration

This parade float celebrates the shared milestones of America’s 250th anniversary alongside Utah’s and Sandy’s 250th commemorations through a unifying theme of patriotism, recreation, and community connection.

At the center of the float is a playful pickleball court scene featuring iconic American symbols—Lady Liberty and Uncle Sam, reimagined in a friendly, cartoon style. Their lighthearted game represents how shared activities like sports and play bring people together across generations, backgrounds, and communities. Pickleball, a widely enjoyed and accessible sport, serves as a symbol of connection, wellness, and togetherness.

The float visually layers the idea of community from the national level to the local level. National symbolism is paired with Utah-inspired scenery and references to Sandy, reinforcing the idea that patriotism begins close to home and is built through everyday interactions, shared spaces, and community pride.

Open, welcoming deck space allows for local royalty to stand and wave, representing today’s community members and future leaders. When royalty is not present, the float remains visually complete through balanced design, patriotic décor, and strong central imagery.

Throughout the float, messaging such as “Built on Community” and “Sandy Rising” reinforces the idea that celebration, progress, and community strength are rooted in people coming together. The overall design emphasizes unity, joy, and shared celebration, honoring the past while highlighting the strength of community connection in the present.

Please provide references and photos of recent floats you have designed and built as part of your proposal. The chosen company will receive three payments. The following schedule for these payments is provided based on the approximate budget of $14,000: First payment of $6,500 will be a partial completion payment on a date decided on between City and Vendor. The second payment of $5,500 will be paid upon the float's timely delivery to Sandy City before 3:30 p.m. (MTN Time) May 25

- May 27, 2026. The final payment of $2,000 will be paid at the successful completion of the 2026 parade season.

The completed float must be delivered to Sandy City before 3:30 PM (MTN Time) on May 27, 2026.

The designer/builder will be responsible for all maintenance, upkeep, and repairs to their float design through the third week of August 2026, which is the end of the parade season. For each parade that is missed due to the fault or negligence of Designer, its employees, agents, or volunteers, the City will deduct $500.00 per parade missed, which will be taken out of the second and/or third paycheck to the

Designer.

EVALUATION CRITERIA

Sandy City Corporation will evaluate each proposal submitted based on responsiveness to the city’s overall needs. The award of contract, if made, will be to the Vendor who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the

RFP.

The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available. Additional points may be awarded based on the request of a vendor’s presentation or interview.

40 Points - Design & Theme Alignment: How well the float design reflects and aligns with the event theme 20 Points - Structural Stability: Soundness and safety of the float's construction 20 Points - Structural Durability: - Ability of the float to maintain its integrity throughout transport, staging, and the parades.

20 Points - Insurance & Compliance: Ability to meet all required insurance, safety, and regulatory requirements

DEDUCTIONS UPON LATE DELIVERY

When a vendor has been awarded for the 2026 parade float season, they will receive the details of where to pick up the float base, the date and location for delivery in Sandy, as well as any deductions that will occur upon late delivery or missed parade dates. The vendor will acknowledge the details and possible deductions and return the acknowledgement to Katie Atkinson before construction of the float begins.

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 2/18/2026 11:00:00 AM (MT) . All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

Closing Date for bids is 2/20/2026 11:00:00 AM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.

https://sandycity.ionwave.net/Login.aspx