NRJL - Outdoor Gym

The West Virginia Department of Commerce and Regulation, on behalf of the Northern Regional Jail in Moundsville located in Mineral County, is conducting a sealed-bid procurement for a one-time purchase of outdoor exercise equipment under solicitation number ARFQ DCR2600000011. The procurement seeks five pieces of outdoor gym equipment with "or equal" alternatives permitted: a Spartan multi-gym with minimum five stations including a 16-inch plyo platform, vertical abdominal knee raise, adjustable back extension bench, square aluminum treadplate, and chin-up/dip bars; a Versa Hi-Lo Pulley System with a minimum 100-pound weight stack; an Everest Cardio Climber with strength and cardio modes; an Apollo Multi-gym with five stations similar to the Spartan model; and a Cali-Rig 04 with thigh squat and back extension capabilities, with one unit of each item required. All equipment must be shipped and invoiced to 112 Northern Regional Correctional Drive, Moundsville, West Virginia. Vendors must submit complete pricing information electronically through wvOASIS or in sealed form by August 27, 2025, at 10:30 AM EST, with the bid opening scheduled for 11:00 AM EST that same day. The question submission deadline was August 20, 2025, at 2:00 PM EST, and Addendum 1 clarifies that freight costs must be included in the equipment pricing provided on the Excel pricing document. Contract award will be made to the vendor providing all items meeting specifications at the lowest overall total cost, contingent upon the apparent successful vendor being properly registered with the Agency and providing all required licenses, certifications, and permits prior to award. Vendors must acknowledge receipt of all addenda using the Addendum Acknowledgment Form, complete the mandatory Pricing Page in its entirety without omission, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence with the State listed as additional insured, provide a two-year maintenance bond covering the equipment, and accept payment by electronic funds transfer or P-Card.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories are identified in the solicitation documents. No incumbent contractors or current vendors are referenced in the procurement materials, indicating this is likely a new procurement for the facility. The solicitation documents do not specify an individual unit price structure or total contract award value, requiring vendors to provide their own pricing quotations on the supplied Pricing Page exhibit. The State of West Virginia is exempt from all applicable sales, use, and personal property taxes, and vendors are prohibited from charging any fees beyond those expressly provided in the solicitation or included in unit prices or lump sum amounts. The contract represents a one-time purchase with no renewal options or future guaranteed volumes mentioned, though vendors are advised that estimated purchase quantities listed are only approximate and do not guarantee future orders. For additional information regarding this procurement, interested vendors should contact buyer Wassef Maazaoui at 304-558-9093 or wassef.maazaoui@wv.gov.