Notice of Sole Source-Sundance Resort Support of the UDOT Avalanche Safety Program.

The Utah Department of Transportation (UDOT) is pursuing a sole source procurement with Sundance Resort to support its Highway Avalanche Safety Program through a five-year contract. The procurement seeks specific services critical to avalanche mitigation, including transportation of ammunition, installation and maintenance of weather monitoring equipment, seasonal maintenance of weapons and ammunition storage facilities, ordnance destruction, RAC systems assistance, and provision of personnel, heavy equipment, and explosives at fair market rates. UDOT has determined that Sundance Resort is the only acceptable vendor due to its unique geographic location adjacent to critical avalanche safety infrastructure. The sole source solicitation (UDOT230287LDSS) was posted on April 14, 2023, with a response deadline of April 27, 2023 at 10:00 AM MDT. The procurement invites potential vendors to submit challenges or alternative proposals if they believe they can provide comparable services, requiring detailed documentation of firm capabilities, competing sources, and cost comparisons. The primary contact for this solicitation is LaDonna Haslem, who can be reached at lhaslem@utah.gov.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Commodity codes associated with this procurement include explosive materials, public safety equipment, facilities maintenance, and information technology services. The estimated contract value is approximately $100,000 over the five-year term. No incumbent vendors beyond Sundance Resort are mentioned in the documentation. UDOT's procurement unit will only proceed with the contract after completing the solicitation process and obtaining signed agreements from all parties. If no valid challenges are received during the public notice period, UDOT Procurement may award the contract to Sundance Resort without competitive bidding. The unique geographic positioning of Sundance Resort and its proximity to existing avalanche safety infrastructure are the primary justifications for this sole source procurement.