Notice of intent to award RFP 250000002526

The Michigan Department of Health and Human Services (MDHHS) issued Request for Proposal (RFP) 250000002526 for Michigan Behavior Risk Factor Surveillance System (BRFSS) Survey Operations. The RFP was initially posted on SIGMA VSS on June 13, 2025, with proposals due by July 11, 2025. The contract is structured for a three-year term with potential for up to two renewal options. The primary objective is to secure a contractor capable of conducting comprehensive BRFSS survey operations, which involves collecting critical health-related behavioral risk factor data. The Joint Evaluation Committee implemented a rigorous evaluation process that assessed proposals on technical and pricing criteria, with potential contractors scored across multiple sections. Technical evaluations considered vendor qualifications, approach to survey methodology, and response to specific vendor questions, with a maximum possible score of 100 points. Four bidders submitted proposals: Abt Associates, GDCC West, Guidesoft (Knowledge Services), and ICF Incorporated.

The procurement does not explicitly indicate specific set-aside designations or restrictions on responding organizations. Guidesoft, Inc. dba Knowledge Services was recommended for award after demonstrating the most competitive pricing structure, offering $52.75 per completed BRFSS interview and $52.75 per oversample interview. The total contract value is $1,303,090.50, representing the most economically advantageous proposal among the submissions. Guidesoft received 97 out of 100 points in the technical evaluation, with evaluators noting minor deficiencies in their vendor questions worksheet but finding their overall proposal satisfactory. The contract appears to require significant survey research capabilities, data collection expertise, and the ability to conduct comprehensive health behavioral risk factor interviews across Michigan's population. While no incumbent vendor was explicitly mentioned, the procurement suggests a need for sophisticated survey research infrastructure and technology capable of executing complex statewide data collection efforts.