RFP 2026-P05 Disaster Recovery - Debris Removal

Hays County Purchasing Office in Texas is issuing a Request for Proposal (RFP 2026-P05) for pre-event disaster recovery and debris removal services to support emergency response operations following major disaster events. The procurement seeks qualified contractors to provide comprehensive debris removal and disposal services, including emergency debris road clearance, debris removal from public rights-of-way, structure demolition, temporary debris staging and reduction site (TDSRS) management, and documentation support, all of which must comply with FEMA, Federal Highway Administration, TxDOT, and Texas Department of Health & Human Services regulations. Required qualifications include a minimum of three years of experience with similar debris removal contracts in Texas, current occupational licenses, at least three professional references, and registration with the System for Award Management (SAM.gov). The contractor must demonstrate the ability to respond on-site within 12 hours of notification and commence work within 24 hours of Notice to Proceed, and shall be responsible for all labor, equipment, materials, permits, traffic control, hazardous waste handling, and insurance requirements including $1,000,000 commercial general liability per accident and statutory worker's compensation. Pricing proposals must address multiple debris volume scenarios ranging from Category 1 Hurricane (36,000 cubic yards) to Category 4 Hurricane (911,000 cubic yards) scenarios, with line-item pricing for services such as dump truck operation, front-end loader operation, debris grinding, hazardous tree removal, stump removal, and recycling services. The deadline for written questions is February 3, 2026, at 5:00 p.m. Central Time, with proposal submissions due February 12, 2026, at 10:00 a.m. Central Time via BidNet Direct (with one hard copy within 24 hours) or as one original and one digital copy on thumb drive. The anticipated contract award date is April 2026.

The County intends to award one primary contractor and one secondary contractor to provide backup services if the primary contractor fails to commence work within the required timeframe. Payment and performance bonds equal to the full contract price are required within 48 hours of activation for the primary contractor and within five days for secondary contractors, and the County will withhold 10 percent retainage until work is complete with payments made only for services requested and approved based on verified load tickets and cubic yardage records. The initial contract term is one year from the award date with three optional one-year renewal periods, and price adjustments in Years 2-5 are limited to annual Consumer Price Index (CPI) increases. The RFP does not identify specific set-aside designations or restrictions on organizational types, nor does it list incumbent vendors or current contractors. While specific budget ranges or award values are not explicitly stated in the documentation, the fee schedule and scope of services suggest variable costs based on actual debris volumes and services delivered, with pricing structured around hourly rates for equipment operation, per-cubic-yard rates for debris removal and hauling, and per-unit rates for specialized services such as hazardous tree removal and white goods recycling.