Unleaded Fuel Deliveries for City of Waco

The City of Waco, Texas is issuing Request for Proposal (RFP) 2025-084 for unleaded fuel deliveries to support city operations. The procurement seeks regular unleaded grade gasoline meeting ASTM D4814 specifications (87 octane minimum) for delivery to a single location at 324 Colcord Avenue, which contains two above-ground storage tanks with capacities of 12,000 gallons and 10,000 gallons. Based on fiscal year 2025 usage, the estimated annual requirement is approximately 489,496 gallons, with deliveries required within eight hours of notification seven days per week, including holidays. The contract will commence April 6, 2026, for an initial 24-month term with options to renew for three additional one-year periods. Proposals must be submitted by February 9, 2026, at 2:00 P.M. Central Time, with opening at 2:05 P.M. the same day; questions must be submitted by February 2, 2026, at 5:00 P.M. Evaluation will be scored on price (40 points), supply reliability (15 points), prior experience (10 points), delivery capability (10 points), emergency delivery and off-site fueling options (10 points), and fuel measurement and invoice reconciliation processes (15 points). Proposers may submit pricing under two options: Rack Plus pricing based on posted terminal rack prices with a bidder constant markup, or firm fixed pricing at a set rate per gallon for the contract term. Final selection and award notification are anticipated by February 23, 2026, with successful awards exceeding $100,000 requiring approval by Waco City Council.

There are no specific set-aside designations mentioned for this procurement. Proposers must be registered with the Texas Secretary of State if the contract value exceeds $99,999.99 and must comply with multiple statutory certifications including HB 89 verifications regarding Israel and firearms non-discrimination, HB 1295 interested parties disclosure, energy company non-boycott verification, and foreign terrorist organization certification. Contractors must provide proof of insurance including $1,000,000 per occurrence commercial general liability, $2,000,000 business automobile liability, and statutory workers' compensation coverage. Addendum No. 2 clarifies that bid bonds are not required for this project, amending the original RFP requirement. The current contract ends April 6, 2026, but no incumbent vendor information is provided in the solicitation materials. While no explicit budget range is listed, the contract value is anticipated to exceed $100,000 based on the annual fuel requirement of approximately 489,496 gallons, requiring City Council approval upon award.