ESBD_482034_1769788653383_RFP 2025-084 Addendum 3.pdf

This is Addendum No. 3 to Request for Proposal (RFP) 2025-084 issued by the City of Waco, Texas Financial Services Department for unleaded fuel deliveries. The addendum establishes Zoom meeting access information for the proposal opening scheduled for February 9, 2026, at 2:00 P.M. Central Time, with opening proceedings at 2:05 P.M. The original RFP solicits regular unleaded gasoline (87 octane minimum, ASTM D4814 compliant) for delivery to a single city location at 324 Colcord Avenue, which maintains two above-ground storage tanks with combined capacity of 22,000 gallons. Based on fiscal year 2025 usage data, the estimated annual fuel requirement is approximately 489,496 gallons, with deliveries required within eight hours of notification seven days per week, including holidays. The contract will commence April 6, 2026, for an initial 24-month term with three optional one-year renewal periods. Proposals must be submitted by February 9, 2026, at 2:00 P.M., with all questions due by February 2, 2026, at 5:00 P.M. Award notification is anticipated by February 23, 2026.

Evaluation criteria allocate 40 points to price, 15 points to supply reliability, 10 points each to prior experience and delivery capability, 10 points to emergency delivery and off-site fueling options, and 15 points to fuel measurement and invoice reconciliation processes. Bidders may submit pricing using either Rack Plus pricing (posted terminal rack prices plus bidder-defined markup) or firm fixed pricing (set rate per gallon for the contract term). Addendum No. 2 clarifies that bid bonds are not required. Proposers must be registered with the Texas Secretary of State if contract value exceeds $99,999.99 and must comply with HB 89 verifications, HB 1295 interested parties disclosure, energy company non-boycott verification, and foreign terrorist organization certification. Contractors must provide proof of $1,000,000 per occurrence commercial general liability insurance, $2,000,000 business automobile liability insurance, and statutory workers' compensation coverage. Final awards exceeding $100,000 require approval by Waco City Council.