ESBD_482034_1770223647701_RFP 2025-084 Addendum 4.pdf

This is Addendum No. 4 to Request for Proposal 2025-084 issued by the City of Waco, Texas Financial Services Department for unleaded fuel deliveries. The addendum extends the proposal submission deadline from February 9, 2026, at 2:00 P.M. to February 16, 2026, at 2:00 P.M. Central Time, with opening scheduled for February 16, 2026, at 2:05 P.M. The City of Waco seeks regular unleaded grade gasoline meeting ASTM D4814 specifications for delivery to a single location at 324 Colcord Avenue with an estimated annual requirement of approximately 489,496 gallons based on fiscal year 2025 usage. Deliveries are required within eight hours of notification seven days per week, including holidays. The contract will commence April 6, 2026, for an initial 24-month term with options to renew for three additional one-year periods. Award notification is anticipated by February 23, 2026, and successful awards exceeding $100,000 require approval by Waco City Council.

Proposers may submit pricing under two options: Rack Plus pricing based on posted terminal rack prices with a bidder constant markup, or firm fixed pricing at a set rate per gallon for the contract term. Evaluation will be scored on price (40 points), supply reliability (15 points), prior experience (10 points), delivery capability (10 points), emergency delivery and off-site fueling options (10 points), and fuel measurement and invoice reconciliation processes (15 points). Proposers must be registered with the Texas Secretary of State if the contract value exceeds $99,999.99 and must comply with multiple statutory certifications including HB 89 verifications regarding Israel and firearms non-discrimination. Contractors must provide proof of insurance including $1,000,000 per occurrence commercial general liability, $2,000,000 business automobile liability, and statutory workers' compensation coverage. Addendum No. 2 clarified that bid bonds are not required for this project.