ESBD_482034_1770654628285_RFP 2025-084 Addendum 6.pdf

Financial Services Post Office Box 2570

Waco, Texas 76702-2570 254 / 750-6640

Fax: 254 / 750-8063 CITY OF WACO www.waco-texas.com

Date: 2/9/2026 RFP No: RFP 2025-084 Unleaded Fuel Deliveries for City of Waco

Contact Information:

Christopher Hanchard ChristopherH@Wacotx.gov 254-750-6640

Closing Time: February 16, 2026 2:00 P.M.

Opening Time: February 16, 2026 2:05 P.M.

Addendum No: 6 The above-mentioned bid invitation has been changed in the following manner. Sign and return addendum to the Purchasing Office by the closing time and date with your RFP response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.

THE FOLLOWING IS BEING ISSUED AS ADDENDUM NO. 6

REVISED CONTRACT DURATION, RENEALS & OF SERVICES

STATEMENT

REVISED CONTRACT

REMOVING FIRM PRICING OPTION

Firm:_____________________________________________________________________________________

Address___________________________________________________________________________________

Signature of Person Authorized to Sign Bid:______________________________________________________________________

Signor's Name and Title (print or type):_____________________________________________________________________________

Date:____________________Telephone:___________________________Fax:_________________________

RFP BOILER PLATE 11/2025

IV. REQUESTED SERVICES/PRODUCTS

A. Scope of Services / Specifications This specification is designed to describe unleaded motor fuel as used by all departments of the City of Waco. The contract is to include the furnishing of all plant, labor, materials and equipment, and the performance of all operations required to furnish unleaded motor fuel as used by the City of Waco. The intent of the specifications is to describe, for acquisition purposes, material/services providing the best performance at the best total cost. All bids shall meet or exceed these specifications.

Each bid will be evaluated for acceptability with emphasis on the various factors within this document. A staff committee will evaluate bids to ensure compliance with RFB requirements, quality of products and services offered and pricing. The staff committee recommendations are subject to approval by the Waco City Council. Acceptance of any bidder’s response will not place the City of Waco under any obligation to accept the lowest priced response. The City of Waco reserves the right to accept the bid from the most qualified contractor(s) that best meets the City’s needs.

1. Spillage and Cleanup: The Offeror is responsible for all spillage that may occur during transit, loading, or unloading. Clean-up shall be performed in accordance with EPA and State of Texas guidelines and requirements.

2. Delivery Requirements per Specifications Section: Fuel Quality- Please describe the standard testing Procedures of each fuel type. Have you experienced any quality Issues in the past 24 months? Please describe. Please provide the process and remedies available to any Customer who may receive a delivery with quality issues.

3. Miscellaneous Charges: Please describe any charges above and beyond the cost of fuel that may be applied.

a. Trip Charges (Single or Multiple Deliveries)

b. Fuel Surcharges

c. Delivery Fees

d. Government Fees

e. Service Fees Etc.

4. Equipment & Supplies: The Offeror at its own expense shall furnish all labor, supplies, equipment, and machinery necessary to fulfill the Scope of Services.

(2) The City of Waco has issued this solicitation for Unleaded Fuel.

(3) Detailed specifications are attached as Appendices.

(4) A digital version of this document can be obtained from the City of Waco website at http://www.waco-texas.com/purchasing-rules.asp.

B. Terms Conditions & Requirements

In addition to the specifications for the Project, the attached Appendices include the City’s Contract

Requirements.

C. Duration of Services The City will enter into a twelve (12) month contract, with options to renew for four (4) additional one (1) year periods. If the City exercises any extension option, all terms, conditions, and provisions of the Contract shall remain in effect for that extension period, subject only to any economic price adjustment otherwise allowed under the Contract. The current contract ends April 6, 2026. The new contract is anticipated to begin on April 6, 2026.

http://www.waco-texas.com/purchasing-rules.asp Christopher Hanchard - Purchasing Highlight

CONTRACT

THIS CONTRACT (“the Contract”), made this __ day of _______ , 2026, by and between CITY OF WACO, herein called "Owner" acting herein through its City

Manager or Assistant City Manager, and ______________________, herein called

"Vendor".

WITNESSETH: that for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER, the VENDOR hereby agrees with the OWNER to enter into a enter into a twelve (12) month contract, with options to renew for four (4) additional one (1) year periods for Bulk Load Deliveries of Unleaded Fuel, hereinafter called the Project, for the sum of________________ Dollars ($_________________) and all extra work in connection therewith, and at his (its or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said Project in accordance with the Contract Documents. The Contract Documents consist of the following:

1. This Contract;

2. Permits and licenses from other agencies as may be required by law;

3. The Specifications/Plans including the Technical Specifications, which consist of:

a. Specifications prepared by the City of Waco (if any);

4. Addenda to the RFP (if any);

5. All documents included in RFP No. 2025-084;

6. Vendor’s Bid;

7. Required bonds;

8. Change Directives and Change Orders (as defined in the Standard

Specifications);

9. All Modifications issued after the execution of the Agreement; and

10. Any other drawings and printed or written explanatory matter.

The OWNER agrees to pay the VENDOR in current funds for the performance of the contract, subject to additions and deductions, as provided by the Contract documents.

IN WITNESS WHEREOF, the parties to these presents have executed this contract, in the year and day first above mentioned.

CITY OF WACO, TEXAS

BY:

City Manager

APPROVED AS TO FORM & LEGALITY

Kyle Kerzee, Assistant City Attorney

(Corporate Seal)

Vendor

ATTEST/WITNESS: By:

Title:

Corporate Secretary or Witness

Address:

Note: If Contractor is a corporation, corporate secretary should attest. For other types of entities, a witness should sign.