ESBD_511000_1778078513114_Form 121_Solicitation Addendum Acknowledgement.pdf

This is a Solicitation Addendum Acknowledgement form related to an Invitation for Bids (IFB) issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division in coordination with the Department of State Health Services (DSHS) for HVAC Parts, Hardware, and Furnishings to support the Austin State Supported Living Center. The solicitation (HHS0017262) requests competitive bids for 24 line items of HVAC and refrigeration equipment and supplies, including compressors, refrigerants, control boards, registers, grilles, copper tubing, and filter-driers, with all items specified by manufacturer part numbers and allowing equal alternatives supported by submitted literature. The deadline for questions and clarifications is May 6, 2026 at 10:30 AM Central Time, with responses to be posted as an addendum on May 11, 2026. The response deadline is May 15, 2026 at 10:30 AM, with an anticipated contract start date of May 20, 2026 and an initial term through August 31, 2026. Required submission documents include completed and signed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), and responses must be submitted electronically via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive.

Pricing must be firm and fixed using the provided Pricing Sheet, with all prices remaining constant for the contract life, though price adjustments may be permitted at HHSC's sole discretion based on Consumer Price Index changes or Federal Minimum Wage Rate increases. Delivery is required between 8:00 AM and 11:00 AM on specified dates with vendors responsible for all delivery-related costs including handling and storage fees at contracted warehouses, with a standard delivery timeframe of 14 days after receipt of order unless otherwise stated. The maximum contract value is $50,000.00, with historical spend for the same or similar goods at $50,000.00 for one year provided as a guideline only. Evaluation criteria include the bidder's ability to meet specifications and delivery requirements, past vendor performance through the CPA Vendor Performance Tracking System, and pricing. HHSC reserves the right to make single or multiple awards for best value to the State. The contract includes one extension option for up to one additional year at the sole discretion of HHSC, subject to funding availability.