ESBD_511000_1778078564902_Form 134_Answers.pdf

This document is a Responses to Questions form from the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division regarding Solicitation HHS0017262 for HVAC Parts, Hardware, and Furnishings to support the Austin State Supported Living Center. The solicitation seeks competitive bids for 24 line items of HVAC and refrigeration equipment and supplies, including compressors, refrigerants, control boards, registers, grilles, copper tubing, and filter-driers, with all items specified by manufacturer part numbers and equal alternatives permitted with supporting literature. The question and clarification deadline is May 6, 2026 at 10:30 AM Central Time, with responses posted as an addendum on May 11, 2026, and the bid response deadline is May 15, 2026 at 10:30 AM. The anticipated contract start date is May 20, 2026, with an initial contract term extending through August 31, 2026, and one extension option for up to one additional year at HHSC's sole discretion. Responses must include completed and signed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet) and must be submitted electronically via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive.

Pricing must be firm and fixed on the provided Pricing Sheet with all prices remaining constant for the contract life, though price adjustments may be permitted at HHSC's sole discretion based on Consumer Price Index changes or Federal Minimum Wage Rate increases. The maximum contract value is $50,000.00, with historical spend of $50,000.00 for one year provided as a guideline only and not representing guaranteed quantities. Delivery is required between 8:00 AM and 11:00 AM on specified dates with a standard delivery timeframe of 14 days after receipt of order, with vendors responsible for all delivery-related costs including handling and storage fees at contracted warehouses. Evaluation will be based on the bidder's ability to meet specifications and delivery requirements, past vendor performance through the CPA Vendor Performance Tracking System, and pricing. Both HHSC and the Department of State Health Services (DSHS) are authorized to use any awarded contract. The document confirms that this is a blanket purchase order contract for quarterly orders rather than a one-time supply procurement, and respondents must affirm compliance with 62 numbered provisions covering debarment status, human trafficking prohibition, franchise tax status, E-Verify utilization, child support obligations, lobbying prohibitions, and various state-specific restrictions.