Laundry Equipment

The Texas Health & Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued Invitation for Bid (IFB) #HHS0016981 on January 20, 2026, seeking competitive bids for laundry equipment procurement and installation services across three state-supported facilities: Abilene State Supported Living Center, Kerrville State Hospital, and Richmond State Supported Living Center. The procurement includes four specific line items: two Chicago Ari Chicago Elite CT Small Piece Folders for Abilene, one Energenics Kartwasher with Quaternary Disinfection Chamber for Kerrville, one Energenics Quaternary Chemical Cart Disinfection Chamber for Richmond, and one KXMDHWRPC5 Replace Mentor/Multitrac control system backup unit for Richmond. The scope of work requires turnkey installation services including equipment removal and disposal of existing equipment, delivery with carton and pallet labeling, uncrating and assembly, utility connections (water, gas, electric, drain, air, and steam), start-up, and operator training conducted Monday through Friday between 8:00 a.m. and 5:00 p.m. Central Time. Bidders must submit firm, fixed pricing on an F.O.B. Destination basis with freight prepaid and included, strict compliance with exact brand names and model specifications with no substitutions permitted without written approval, and completion of all required exhibits including HHS Solicitation Affirmations (Exhibit A), HHS Contract Affirmations (Exhibit B), Pricing Sheet (Exhibit C), and Scope of Work (Exhibit E). The deadline for questions and clarifications is January 26, 2026, at 10:30 a.m. Central Time, with bid responses due February 3, 2026, at 10:30 a.m. The anticipated contract start date is February 10, 2026, with the initial term ending August 31, 2026, and one optional one-year extension available at HHSC's sole discretion. Award will be made to the bidder offering the best value based on specification compliance, delivery capability, pricing, past vendor performance, ability to perform, and financial capability.

The solicitation does not identify any specific set-asides for disadvantaged enterprises, though bidders must comply with HUB (Historically Underutilized Business) subcontracting plan requirements if applicable. No incumbent vendor information or current contractor details are specified in the solicitation documents. All bidders must certify compliance with extensive state and federal requirements including suspension and debarment status, child support obligations, human trafficking prohibitions, E-Verify utilization, cybersecurity training, antitrust compliance, and Texas-specific statutes regarding boycott prohibitions, firearm industry discrimination prohibitions, and artificial intelligence disclosure. The solicitation does not specify an anticipated contract award value or budget range. Contractors must maintain comprehensive insurance coverage as determined by HHS, maintain records for a minimum of seven years, and submit to audits by the System Agency, State Auditor's Office, and federal authorities. Responses must be submitted electronically through the HHS Online Bid Room (pcsbids@hhs.texas.gov) or through the IAMOnline portal, with prospective vendors required to complete registration and account activation procedures well in advance of the February 3, 2026 deadline to ensure timely submission.