ESBD_484254_1768930219575_HHS0016981_Exhibit E_Scope of Work (SOW).pdf

Formal Invitation for Bid #HHS0016981

Exhibit E

Scope of Work

These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award.

Health & Human Services Commission (HHSC) for Abilene State Supported Living Center in Abilene TX, Kerrville State Hospital in Kerrville TX, and Richmond State

Supported Living Center in Richmond TX on soliciting bid/quote on Various Laundry Equipment.

LINE 1 ON PRICING SHEET – EXHIBIT C for Chicago Ari Chicago Elite CT Small

Piece Folder

Scope of Work (SOW)

Scope of Services to be Performed

Services may include but not be limited to:

a) Installation includes but not limited to the following:

• Remove and Dispose of Existing Equipment

• Receive Equipment at Property (unless other arrangements are made)

• Unload, Uncrate & Assemble

• Move Into Laundry Area; Set in Place

• Bolt-Level-Grout as Required

• Make Final Utility Connections within 3’ of existing Utilities. These utilities include water, gas, electric, drain, air, and steam.

• Reconnect sheet metal ductwork to existing connection

• Any Upgrade of Existing Utility Services Not Included

• Start-up and Training

Performance Schedule

Contractor shall perform contracted services Monday through Friday between the hours of 8 a.m. and 5 p.m. (Central Time). Contractor shall not interfere with normal flow of HHS Agency business at the service location.

Services Outside Regular Business Hours

Any services performed outside of regular business hours (8 a.m. to 5 p.m. Central Time) must be requested and/or approved in writing by the HHS Agency Contract Manager.

Service location: Abilene State Supported Living Center2501 Maple St. Abilene, TX 79602.

HHS Agency Responsibilities

a) The HHS Agency will provide reasonable access to the facility and property where services are to be performed

b) Provide Adequate and Clear Access into and Through the Laundry Area

c) Provide paved pathway from outside trailer access to the laundry area

d) Provide the Required Utility Services to Code per Manufacturers Specifications. These utilities include water, gas, electric, drain, air, and steam

e) If raised housekeeping pad is provided for washers, assure that the pad is properly sized to accommodate the washer(s) and is poured monolithically with floors foundation.

f) Assure the Suitability of the Foundation where the equipment is to be anchored and that the foundation is free and clear of electrical conduit, wiring, structural members, plumbing, etc.

Provide an area for the Disposal of Crating-Packing Materials

Provide within 3' the supply, correct size, volume, and pressure of required utilities to place the proposed laundry equipment into proper operation as defined by the equipment manufacturer.

All utility disconnects are to be in proper working condition including hot and cold water, electricity (including electric breakers)

Contractor Responsibilities

The Contractor(s) is solely responsible for the performance of all services and requirements referenced in Scope of Work and this IFB.

Contractor will not be relieved of its obligations for any nonperformance by its employees or Subcontractor(s).

a) The Contractor shall furnish all labor, tools, transportation, equipment, materials, and supplies, as necessary, to perform the services and/or provide the goods, as required.

1. Contractor shall not leave work site, tools, equipment, materials or supplies unattended or unsecured at any time.

b) The Contractor shall be responsible for supervision of clean up and proper disposal of any site work waste.

c) Contractor shall follow all traffic laws and courtesies while on facility campus.

1. Contractor shall always yield right-of-way to all pedestrians.

2. Contractor shall always operate vehicles in a manner allowing for unexpected pedestrian circumstances.

d) All contractor vehicles must be locked, and keys removed when not in use.

1. Truck beds, cargo areas and trailers shall be locked when Contractor is more than five

(5) feet away or attention is needed away from vehicle.

LINE 6 ON PRICING SHEET – EXHIBIT C for Energenics Kartwasher – Quanternary Disinfection Chamber

Energenics Kartwasher - Quaternary Disinfection Chamber must include:

a) Automatic Laundry Cart Disinfection Machine

b) Conventional Quats Chemical Application

c) Pit Installed (standard)

d) Automatic Pass-Through Doors (standard)

e) All Stainless-Steel Construction

f) Dual Wall Class A Rated Build

g) PLC Based; UL Rated Programmable Control

h) Pre-Wash Cycle System

i) Automatic Cart Ejection

j) Built-In Sump (Allows Floor Level Installation with Ramps)

k) Forced Air Drying Assist

l) Spare Parts Kit

Vendor is responsible for:

a) Removing old Energenics Kartwasher.

b) Rigging, Water, Air, and Power Connections within 5 feet

c) Provide Start Up and Training for new equipment

HHSC is responsible for:

a) Provide adequate and Clear Access into and Trough the Laundry Area

b) Provide paved pathway from outside trailer access to laundry area

c) Assure the Suitability of the Foundation where the equipment is to be anchored and that the foundation is free and clear of electrical conduit, wiring, structural members, plumbing, etc.

d) Provide the Required Utility Services to Code per Manufacturer’s

e) Assure the Suitability of the Foundation where the equipment is to be anchored and that the foundation is free and clear of electrical conduit, wiring, structural members, plumbing, etc.

Delivery Location:

Facility reserves the right to add or delete delivery locations during the period covered by any resulting contract or purchase order. There are NO special delivery requirements. Locations are single floor standard delivery only.

a. 721 Thompson Dr. Kerrville, TX 78028

i. It is required that vendors contact the point of contact listed on PO to set up delivery time

ii. Deliveries are made between 8:00 AM to 11:30 AM and 1:30 PM to 4:30 PM

iii. ALL deliveries shall arrive ON TIME as requested by HHSC. It is the awarded vendor’s responsibility to contact HHSC point of contact specified on the PO if unforeseen circumstances arise that may cause a delivery to be late

LINE 11 ON PRICING SHEET – EXHIBIT C for Energenics Quanternary Chemical Cart Disinfection Chamber

LAUNDRY EQUIPMENT CONSISTING OF:

Energenics Quarternary Chemical Cart Disinfection Chamber

Vendor is responsible for: Turnkey proposal Removal of existing Cart Washer, taking possession of and hauling away old unit, water, air, and power connections Demo Part of Sheetrock wall and rebuild around top of Cart Washer; flash with plastic Receive Equipment; Unload, Uncrate & Assemble Move into Laundry Area; Set in Place Bolt-Level-Grout as Required Make Final Utility Service Connections; These utility connections include, but are not limited to water, electric, compressed air, and steam.

Dispose of Crating-Packing Materials Start-up and Training

The vendor will provide training on any new machinery and/or new parts installed. The contractor shall furnish all labor, tools, transportation, equipment, materials, and supplies, as necessary. Awarded contractor shall be responsible for supervision, clean-up and disposal, and must have all applicable permits, licenses, and insurance coverage. All services will be rendered as turnkey jobs unless otherwise specified or agreed upon. All warranties will be upheld.

LINE 16 ON PRICING SHEET – EXHIBIT C on KXMDHWRPC5 Replace Mentor/Multitrac Control System Back-UP

Scope of Work (SOW)

Standard Features o CPU pre-loaded with the purchased system control software (e. . Miltrac or DeviceMaster) o Can be quickly an easily exchanged for the CPU in either the Mentor or MultiTrac cabinets o Gets the automated washing system running until the primary CPU is repaired o Minimizes potential downtime since returning the system to working order is not dependent on the time required to diagnose and fix the CPU Issue, but rather on how quickly the spare CPU can be connected and the system restarted

Equipment Details o Spare CPU is delivered along with the other equipment that comprises the system.

o The spare CPU should be loaded with wash formula and customer data at the time of system commissioning so that the transition from the down CPU to the spare is as seamless as possible.