RFP- C2360-26-021 Contract Administrator for USDA U. S. Forest Service Cooperative Agreement Project

Walker County Purchasing Department is requesting proposals for contract administrator services related to a USDA U.S. Forest Service Cooperative Agreement (FS Agreement No. 25-RO-11081300-421), with proposals due June 24, 2026 at 9:00 a.m. CT and a questions deadline of June 17, 2026.

The scope includes federal agreement administration, document control and oversight, interagency and contract coordination, and compliance and closeout administration. The contract administrator will serve as Walker County's authorized representative and administrative lead, functioning as the primary liaison to the U.S. Forest Service and coordinating with the engineering firm Bleyl Engineering and Montgomery County. The contract term extends from the award date through the project's administrative closure as defined by USDA Forest Service and final audit, with an expected project completion date of July 2028, subject to change based on actual project completion.

Respondents must hold minimum professional liability insurance of $1,000,000 per occurrence and submit four copies of their proposal plus an original and thumb drive (or email submission without thumb drive), together with Conflict of Interest Questionnaire, Certificate of Interested Parties (Form 1295), House Bill 89 Verification, lobbying certification, and three professional references from the last five years. All federal contract provisions applicable to awards under 2 CFR Part 200 are incorporated, including compliance requirements for debarment and suspension verification and various federal acts.

Proposals will be evaluated on a maximum of 100 points: experience (30 points), prior work performance (25 points), capacity to perform (25 points), and proposed cost (20 points). Negotiation meetings are scheduled for July 20–21, 2026, with Commissioner's Court approval anticipated on August 10 and a post-award meeting on August 17–18, 2026. Walker County will not reimburse proposal preparation costs and reserves the right to reject any or all offers.