Video Imaging Vehicle Detection System for Beaumont District

The Texas Department of Transportation (TxDOT) Beaumont District issued Request for Offer (RFO) No. 601330000045576 on February 27, 2026, to procure a Video Imaging Vehicle Detection System (VIVDS) for intersection stop line detection. The procurement seeks seven units of a Detection System for Vehicle with 4 Sensor Shelf Mount Interface Module, each unit including 5 years of access to Mobility OS, NOC monitoring, connectivity services, and a 5-year hardware warranty. The required system must detect approaching or departing vehicles in multiple traffic lanes with user-definable detection zones through interactive graphics, achieve a minimum 95 percent detection accuracy on a lane-by-lane basis with false detections not exceeding 20 per hour per approach, and operate with real-time vehicle detection within 700 milliseconds of vehicle arrival. The system must be compatible with NEMA TS1, NEMA TS2 TYPE 1, TYPE 2, and Type 170/2070 traffic control equipment and must operate in adverse roadside environments with temperatures ranging from -34°C to +74°C at 0 to 95 percent relative humidity. Vendors must provide a 5-year warranty covering defects in material and workmanship, technical telephone support within 4 hours during the warranty period from factory-certified personnel, free software updates during the warranty period, and training up to two days for a maximum of 20 TxDOT personnel conducted by certified manufacturer instruction personnel, along with factory-certified representatives to supervise on-site installation and testing. Proposals were due on March 13, 2026, at 3:00 PM Central Time, with questions required to be submitted by March 4, 2026, and TxDOT responses posted by March 6, 2026; the tentative contract award date is March 20, 2026. Award will be determined based on best value to the state, considering factors beyond price such as quality, reliability, delivery terms, past vendor performance, and probable performance indicators, with pricing submitted on a firm, fixed-price, all-inclusive F.O.B. destination basis including all shipping and delivery fees.

Respondents must comply with Texas Family Code Section 231.006 regarding child support obligations and must complete the Texas Family Code Schedule certification as part of their proposal submission. The solicitation permits respondents to claim preferences under Texas Administrative Code Rule 34TAC 20.306 across multiple categories, including supplies produced in Texas, service-disabled veteran-owned businesses, products from economically depressed areas, and environmentally sensitive materials. Vendors must also comply with TxDOT's Artificial Intelligence Requirements, submitting detailed explanations of all AI systems that will be used in solution delivery and providing 45 days' advance notice to TxDOT before implementing any new AI functionality or modifications to existing AI, with TxDOT reserving the right to cancel the contract without penalty if any AI functionality fails to comply with its Acceptable Artificial Intelligence policy. Security requirements include compliance with TxDOT's Low security baseline and completion of a TxDOT Security Questionnaire and Volunteer Product Accessibility Template (VPAT) within seven business days of request. Delivery of the video imaging vehicle detection system must occur at the TxDOT Beaumont District office located at 8350 Eastex Freeway, Beaumont, TX 77708, between 8:00 AM and 5:00 PM Monday through Thursday, excluding state and federal holidays. The specific award value or budget range for this procurement is not disclosed in the solicitation documents, and no quantity guarantees are provided, with TxDOT reserving the right to obtain products from other sources during the contract term.