Program monitoring services

Workforce Solutions Alamo (WSA), a regional workforce board serving a 13-county area in Texas including Bexar, Comal, and Guadalupe counties, is issuing Request for Proposals #2026-002 for Program Monitoring Services. The procurement seeks experienced contractors to provide compliance and programmatic monitoring services for multiple state and federal workforce development grants, including WIOA (Adult, Dislocated Worker, and Youth programs), TANF/Choices, SNAP E&T, Child Care Services, RESEA, PROWD, and other initiatives. Key deliverables include developing an annual monitoring plan coordinated with WSA, conducting annual and follow-up reviews of subrecipients and grantees across four primary program areas (Adult Services with $15,000,000 average grant amount, Youth Services with $7,700,000, Child Care Quality with $7,700,000, and Child Care Services with $132,000,000), performing desk reviews, sampling, testing, entrance and exit conferences, and providing comprehensive final reports with findings and recommendations benchmarked against a 90% accuracy target. Qualified vendors must demonstrate prior experience providing similar monitoring services within the past three years for other Texas Workforce Boards and maintain professional liability insurance with minimum coverage of $500,000 per claim and aggregate, along with errors and omissions insurance, workers' compensation coverage, and motor vehicle liability insurance if applicable. The contractor must ensure compliance with Texas Workforce Commission monitoring certification requirements, and all work products, monitoring tools, and work papers must be provided to WSA for review and approval. Services are expected to be performed primarily remotely with electronic records access, though travel expenses will be reimbursed according to GSA per diem rates and IRS standard mileage rates. The pre-bid conference was held on March 18, 2026, at 1:00 PM CST via Microsoft Teams, written questions were due by March 19, 2026, at 4:00 PM CDT, and proposals must be submitted electronically via BonFire or in physical format by April 3, 2026, at 2:00 PM CDT.

The RFP does not specify any set-aside designations or restrictions limiting the types of organizations that can respond, though Addendum I clarifies that vendors with personnel possessing extensive workforce development and WIOA program experience, even from states outside Texas, may be considered for the engagement. No incumbent vendors or current contractors are identified in the procurement documents. The anticipated contract term is October 1, 2026, through September 30, 2027, with four optional one-year renewal periods, not to exceed five years total. WSA reserves the right to award multiple contracts and to terminate any contract for performance issues, noncompliance, or insufficient funding. While specific contract values are not explicitly stated in the RFP, the scope references combined average grant amounts across the four program areas totaling approximately $162,400,000, which provides context for the anticipated scale of monitoring services. The contract is contingent upon receipt of sufficient funding from the Texas Workforce Commission and other sources, and funding levels and contract terms may be adjusted based on legislative changes or WSA operational needs.