ESBD_493695_1775231977451_Addendum II - RFP 2026-002 Program Monitoring Services.pdf

Addendum II to RFP 2026-002 is an official notice issued by Workforce Solutions Alamo (WSA), a regional workforce board serving a 13-county area in Texas, regarding the procurement of Program Monitoring Services. The RFP seeks qualified contractors to provide compliance and programmatic monitoring services for multiple state and federal workforce development grants, including WIOA (Adult, Dislocated Worker, and Youth programs), TANF/Choices, SNAP E&T, Child Care Services, RESEA, PROWD, and other initiatives. Key deliverables encompass developing an annual monitoring plan, conducting annual and follow-up reviews of subrecipients and grantees across four primary program areas (Adult Services with $15,000,000 average grant amount, Youth Services with $7,700,000, Child Care Quality with $7,700,000, and Child Care Services with $132,000,000), performing desk reviews, sampling, testing, entrance and exit conferences, and providing comprehensive final reports with findings and recommendations benchmarked against a 90% accuracy target. The pre-bid conference was held on March 18, 2026, at 1:00 PM CST via Microsoft Teams. Written questions were due by March 19, 2026, at 4:00 PM CDT. Due to a system closure and reopening, Addendum II clarifies that proposals must be submitted electronically via BonFire or in physical format by April 3, 2026, at 2:00 PM CST. The anticipated contract term is October 1, 2026, through September 30, 2027, with four optional one-year renewal periods, not to exceed five years total.

Qualified vendors must demonstrate prior experience providing similar monitoring services within the past three years for other Texas Workforce Boards and maintain professional liability insurance with minimum coverage of $500,000 per claim and aggregate, along with errors and omissions insurance, workers' compensation coverage, and motor vehicle liability insurance if applicable. Services are expected to be performed primarily remotely with electronic records access, though travel expenses will be reimbursed according to GSA per diem rates and IRS standard mileage rates. The contractor must ensure compliance with Texas Workforce Commission monitoring certification requirements, and all work products, monitoring tools, and work papers must be provided to WSA for review and approval. No specific set-asides or incumbent vendors are identified. The contract is contingent upon receipt of sufficient funding from the Texas Workforce Commission and other sources. WSA reserves the right to award multiple contracts and to terminate any contract for performance issues, noncompliance, or insufficient funding.