No Box Hot Pour Sealant (2026)

Dane County, Wisconsin is issuing a Request for Bid (RFB) for the procurement of no box hot pour sealant to be used by the County's Highway and Transportation Department during the 2026 calendar year. The sealant will be utilized to fill cracks in asphaltic concrete and concrete pavements, and must be supplied in no-box packaging with individual blocks not exceeding 30 pounds and pallets not exceeding 2,800 pounds. Vendors must submit pricing on a per-pound basis delivered FOB destination to the Department of Public Works Highway and Transportation at 2302 Fish Hatchery Road, Madison, WI 53713, with all labor, delivery costs, and other expenses included in the quoted price. The material must conform to ASTM D6690, Type II and AASHTO M301 specifications and include a Manufacturer's Certification of Compliance and Certified Report of Test from an independent laboratory. Key deadlines include a vendor question deadline of March 19, 2026 at 4:00 p.m., question response deadline of March 26, 2026 at 4:00 p.m., and proposal submission deadline of April 2, 2026 at 2:00 p.m. through the County's eProcurement Portal. The low bidder will be required to submit a sample pallet at no cost to the County for evaluation unless the product has been previously tested and accepted by the County. Site visits are available upon request by contacting Purchasing Officer Hazel Schuster at (608) 896-3861 or schuster.hazel@countyofdane.com.

No specific set-aside designations or restrictions on organization types responding to this procurement were identified in the procurement documents. The County reserves the right to award the bid on a per-item basis or total net bid, whichever is most advantageous, and has not disclosed any incumbent vendors or current contractors for this commodity. The contract will be effective for one year from the purchase order date or contract execution date, and vendors may participate in cooperative purchasing arrangements to allow municipalities and state agencies to utilize this contract. The successful vendor must obtain a Certificate of Insurance prior to contract execution naming Dane County as an additional insured and must comply with all Wisconsin Department of Transportation Standard Specifications, safety requirements, fair labor standards, and non-discrimination provisions. No specific budget range or award value was disclosed in the procurement documents; however, the County is currently assessing its specific quantity needs for 2026 and reserves the right to determine whether to award any contracts.