NIJ 0101. 06 Certified Level III, In-Conjunction Rifle Resistant Plates

The County of Santa Clara, California is soliciting bids through Invitation to Bids (ITB-PRC-FY26-0622) for the procurement of 800 units of NIJ 0101.06 Certified Level III, In-Conjunction Rifle Resistant Plates for the County Sheriff's Office. The procurement requires bidders to submit an all-or-none bid covering both the ballistic hard armor plates and FOB destination freight as a single combined offering, with no alternative, equivalent, or substitute products accepted. Bidders must provide exact product specifications meeting National Institute of Justice Standard 0101.06 Level III certification, which establishes minimum performance criteria for rifle-resistant body armor including material composition, thickness, weight, dimensional tolerances, and ballistic testing requirements. The procurement process includes a non-mandatory pre-bid conference scheduled for February 6, 2026, at 10:00 AM PST via teleconference, with a deadline for submitting written questions by February 9, 2026, at 3:00 PM Pacific Time, and bids due by February 18, 2026, at 3:00 PM Pacific Time. Bidders must electronically submit responses through the County's BidSync e-sourcing platform and are required to complete the ITB Bidder's Representation and Declaration Submittal Form to be considered for award. Unit pricing and total costs must be provided without inclusion of sales taxes or government-imposed fees, as the County will calculate these at the time of award, and bids constitute firm offers valid for 90 days from the submission deadline. The procurement contact is Fernando Menera, Buyer II, at the County's Procurement and Risk Management Department, located at 130 W. Tasman Drive, San Jose, California.

The County of Santa Clara offers a local business preference to vendors that maintain meaningful production capability within Santa Clara County and self-declare as a "Local Business" under County Policy Section 5.6.5.2. All bidders must comply with mandatory declarations including non-collusion affidavits, equal opportunity and nondiscrimination commitments, wage theft prevention requirements, and the Levine Act disclosure provision requiring disclosure of contributions exceeding $500 made to County Board of Supervisors members within the prior 12 months. Bidders are required to accept all terms and conditions contained in the Standard Terms and Conditions for One-Time Purchase Orders without exception, which establish fixed pricing, FOB destination delivery with contractor bearing all risks of loss during shipment, inspection and acceptance rights within 60 days of delivery, County termination rights for convenience or cause with 30 days' notice, and comprehensive compliance requirements including nondiscrimination, wage and hour laws, information security standards, and California Public Records Act requirements. The solicitation documents do not disclose a specific budget range or award value for this one-time purchase order; however, the procurement scope comprises 800 units of certified ballistic armor plates plus freight costs. No incumbent vendors or existing contractors are referenced in the procurement materials, and no technology integration requirements are specified. Prospective bidders should note that the County reserves the right to conduct inquiries to verify or supplement information provided and that false or incomplete responses may result in bid rejection, contract debarment, and potential legal consequences.