new contract- Water softener repair and maintenance, and bulk salt delivery

Pinellas County, Florida, through its Department of Administrative Services, is seeking quotes for Invitation to Quote (ITQ) #23-0757-ITQ, which encompasses a comprehensive water softener repair and maintenance contract with bulk salt delivery services. The solicitation covers a 36-month contract period with potential for two 12-month extensions, targeting preventative maintenance and repair of water softener systems, along with salt product delivery. Estimated quantities include 1,000 tons of bulk salt, 250 80-lb bags, 15,000 60-lb bags, and 18,000 50-lb bags of 99.56% pure coarse salt. Vendors must provide detailed pricing proposals that include unit costs for salt delivery, standard and overtime labor rates for repairs, and parts and materials pricing. The response deadline is June 29, 2023, at 3:00 pm, with electronic submissions required through OpenGov Procurement. Evaluation criteria will likely focus on responsiveness, vendor qualifications, pricing, and ability to meet technical specifications. Vendors must also submit comprehensive references demonstrating previous experience in similar commercial or governmental service contracts.

The procurement opportunity is part of Pinellas County's Small Business Enterprise (SBE) program, which provides priority to qualified firms in Pinellas, Hillsborough, Pasco, and Manatee Counties for contracts under $100,000. Vendors must comply with additional requirements including background checks, E-Verify system registration, and specific insurance provisions. The total estimated budget encompasses $75,000 for parts and materials, with an additional $15,000 allocated for unspecified work. Price adjustments are permitted annually, limited to the Consumer Price Index (CPI) or 3%, whichever is less, with adjustment requests allowed between 90-120 days prior to the contract anniversary. Vendors must complete standard county forms including an Electronic Payment (ePayables) form and a detailed vendor references document. The contract appears designed to establish a comprehensive salt delivery and water softener maintenance service with flexibility for ongoing operational needs across Pinellas County and potentially Clewiston City facilities.