VENDORS_MUST_COMPLETE_THE_FOLLOWING.pdf

This is a vendor submittal requirements document for Pinellas County, Florida's Department of Administrative Services related to Invitation to Quote (ITQ) #23-0757-ITQ for water softener repair and maintenance services with bulk salt delivery. The solicitation establishes a 36-month contract period with two potential 12-month renewal options. Vendors must provide detailed pricing proposals including unit costs for salt delivery, standard and overtime labor rates for repairs, and parts and materials pricing. Estimated quantities include 1,000 tons of bulk salt, 250 80-pound bags, 15,000 60-pound bags, and 18,000 50-pound bags of 99.56% pure coarse salt. The response deadline is June 29, 2023, at 3:00 p.m., with electronic submissions required through OpenGov Procurement. Evaluation will focus on vendor responsiveness, qualifications, pricing competitiveness, and ability to meet technical specifications, with vendors required to submit comprehensive references demonstrating previous experience in similar commercial or governmental service contracts.

The total estimated budget is $90,000, comprising $75,000 for parts and materials and $15,000 for unspecified work. Annual price adjustments are permitted and limited to the Consumer Price Index (CPI) or 3%, whichever is less, with adjustment requests allowed 90-120 days prior to contract anniversaries. Vendors must comply with Pinellas County's Small Business Enterprise (SBE) program requirements, which provides priority to qualified firms in Pinellas, Hillsborough, Pasco, and Manatee Counties for contracts under $100,000. Additional compliance requirements include background checks, E-Verify system registration, and specific insurance provisions. Vendors must submit a completed W-9, Electronic Payment (ePayables) form, and detailed vendor references document. Payment terms are Net 45 days per Florida Statute 218.73, and the county's policy is to accept the lowest responsive and responsible submittal meeting specifications with no post-opening price adjustments permitted due to vendor errors.