Electronic_Payment_(EPAYABLES).pdf

This is an Electronic Payment (ePayables) form issued by the Board of County Commissioners in Pinellas County, Florida, as part of their procurement process for water softener repair and maintenance services with bulk salt delivery. The form requests vendor participation in the county's ePayables credit card payment system, which enables faster payment processing for contracted services. Vendors responding to Invitation to Quote #23-0757-ITQ must complete this form by indicating their willingness to accept credit card payments through the ePayables system. The contract encompasses a 36-month initial term with two optional 12-month renewal periods. Service delivery includes preventative maintenance and repairs for water softener systems, along with bulk salt product delivery in quantities of 1,000 tons, 250 80-pound bags, 15,000 60-pound bags, and 18,000 50-pound bags of 99.56% pure coarse salt. Submissions were required by June 29, 2023, at 3:00 pm through the OpenGov Procurement platform.

The estimated budget allocation includes $75,000 for parts and materials with an additional $15,000 for unspecified work. Vendors must provide detailed pricing proposals including unit costs for salt delivery, standard and overtime labor rates for repairs, and parts and materials pricing. Annual price adjustments are limited to the lesser of the Consumer Price Index or 3%, with adjustment requests permitted between 90 and 120 days prior to contract anniversaries. The procurement prioritizes vendors in Pinellas, Hillsborough, Pasco, and Manatee Counties under the county's Small Business Enterprise program for contracts under $100,000. Vendors must complete additional county requirements including background checks, E-Verify system registration, comprehensive vendor references, and insurance provisions. Evaluation criteria emphasize responsiveness, vendor qualifications, pricing competitiveness, and demonstrated experience with similar commercial or governmental service contracts.