New Bonneville Hatchery heat pump systems for on-station houses

The Oregon Department of Fish and Wildlife (ODFW) is seeking bids for the replacement of heat pump systems in eight on-station residential houses at the Bonneville Hatchery located in Cascade Locks, Oregon. The procurement involves removing existing heat pump systems and installing new 2.5-ton to 5-ton heat pumps with 18 SEER and 9.5 HSPF ratings, including compatible indoor air handlers, heat strips, programmable thermostats, and line sets. The project requires complete system replacement across eight residential properties ranging from 1,200 to 2,275 square feet, with a focus on improving safety and comfort for hatchery residents. A mandatory pre-bid conference was scheduled for October 2, 2024, and bids were due on October 10, 2024, at 3:00 PM Pacific Time. The successful contractor must complete substantial installation by November 27, 2024, and achieve final completion by November 29, 2024. Evaluation criteria include lowest responsible bidder compliance, contractor references, and ability to meet technical specifications for HVAC equipment. Bidders are required to submit comprehensive documentation, including bid cover sheets, reference check forms, COBID certification, and a responsibility inquiry demonstrating their capability to execute the project.

The contract opportunity includes provisions for certified disadvantaged business enterprises, specifically targeting minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders must describe their approach to soliciting certified firms for potential subcontracting opportunities and report subcontractor identities to the Oregon Certification Office for Business Inclusion and Diversity (COBID) if awarded the contract. The bid received two submissions, with Devco Mechanical, Inc. submitting the lowest bid of $114,502.00 and Apex Mechanical, LLC offering a bid of $285,000.00. The Notice of Intent to Award was issued to Devco Mechanical, Inc. of Dallas, Oregon, indicating they were the preferred vendor based on responsiveness and responsibility. No specific set-aside percentages or exclusive designations were explicitly stated, and the procurement appears open to qualified contractors meeting the technical and administrative requirements. The project will be funded through the Oregon Department of Fish and Wildlife's budget, with payment made in full after work verification and completion.