NCA copier RFP 2024

This is a state and local contract opportunity in Cobb County, Georgia for a 36-month lease and service contract for office reproduction equipment. Northwest Classical Academy (NCA) is seeking proposals for a range of multifunction machines, including high-volume black and white, mid-volume color, and low-volume small/medium office devices. The contract will cover equipment, repairs, maintenance, shipping, and most or all supplies. NCA requires the selected vendor to provide delivery, installation, training, and ongoing service and maintenance, with a preference for all costs to be included in the contract. Proposals are due by April 18, 2024, and will be evaluated based on factors such as total annual spend, equipment quality and reliability, installation and repair capabilities, vendor experience, and financial stability.

This procurement is open to all providers, and there are no set-aside designations or restrictions on the types of organizations that can respond. NCA currently uses 26-bit Wiegand cards for print release and would like the option to upgrade to higher security key cards in the future. The incumbent vendor is not specified. The total contract value is not provided, but NCA has indicated a high priority on cost-efficiency while also valuing reliability, repairs, and customer service.