Native Grass and Forb Seeds -

The Michigan Department of Natural Resources, Parks and Recreation Division, Wildlife Division is soliciting quotes for native grass and forb seeds for the Garden Openings Complex in Shingleton through Request for Quote (RFQ) 250000000308. The procurement seeks 4,801.8 ounces of Pure Live Seed across 31 distinct plant species, including nine native grass varieties and 22 native forb species, with individual quantities ranging from 12.2 to 928 ounces depending on the species. All seeds must originate from specified states (Michigan, Illinois, Indiana, Iowa, Minnesota, Missouri, Nebraska, New York, North Dakota, Ohio, Pennsylvania, South Dakota, or Wisconsin), be packaged in single-variety containers not exceeding 50 pounds per package, be free of noxious or invasive weed seeds, and represent pure live seed quantities without substitutes or alternate species unless approved by the DNR. Bidders must submit proposals by 3:00 p.m. EST on March 28, 2025 (with a question deadline of March 21, 2025), with seeds required to be delivered by May 1, 2025 to the Shingleton DNR Field Office at E12340 State Hwy M-28, Shingleton, Michigan 49884, and an anticipated contract start date of April 1, 2025. Pricing must be quoted on a per-ounce basis to the second decimal point using the Schedule B spreadsheet, with FOB Destination delivery terms inclusive of all delivery costs, handling fees, and fuel surcharges, though delivery charges may be quoted as a separate line item. Bidders are encouraged to submit bids for all seeds from a single vendor and to offer quick payment terms such as early payment discounts; evaluation criteria include price competitiveness and vendor compliance with electronic funds transfer requirements under Public Act 533 of 2004.

The procurement is available to Service-Disabled Veteran-Owned Businesses (SDVOBs) that provide appropriate documentation, though no specific set-asides are designated for other disadvantaged enterprise categories. Vendors must be registered in SIGMA VSS to submit quotes and must maintain active SIGMA VSS registration if awarded, with all payments made exclusively through electronic funds transfer with net 45-day payment terms. The State of Michigan standard terms and conditions for one-time purchase agreements apply, requiring contractors to deliver goods in a timely and professional manner consistent with industry standards, permit inspection and testing within 30 calendar days of receipt, and cure deficiencies within 10 business days at no additional cost; the State retains the right to terminate for convenience at any time. Shortages of 5 percent or less may be accepted by the State, while overages exceeding 5 percent will be retained by the State at no cost, with overages not exceeding 5 percent available for vendor pickup within 10 business days. No incumbent vendors or award value ranges are specified in the procurement documents; however, the contract represents a one-time purchase for specified seed quantities with payment due within 45 days of properly formatted invoice receipt submitted via Electronic Funds Transfer through the Michigan Contractor Portal. Vendors must maintain financial and accounting records for seven years following contract termination and are subject to State audit, and all contractors must comply with applicable federal, state, and local laws, including nondiscrimination requirements under Michigan's Elliott-Larsen Civil Rights Act and the Persons with Disabilities Civil Rights Act.